How Rotherwood Recruitment gained efficiency with Vincere and Access FastTrack360
Rotherwood Recruitment recognised an opportunity to evolve under the Access Recruitment umbrella. With multiple branches across Yorkshire and Lancashire, their previous setup had supported them well for years, but they were ready to embrace a more modern, fully connected solution.
Challenge
- Long-time users of Access Recruitment Software, Rotherwood were ready to modernise without starting from scratch.
- As they expanded across Yorkshire and Lancashire, the need for more connected, scalable tools became clear.
- They weren’t looking to replace what worked, just evolve with tech built for today’s recruitment landscape.
Approach
- Stayed within the Access ecosystem, adding Vincere for front office and Access FastTrack360 for payroll.
- Rolled out in phases, with support from a team they already knew and trusted.
- Hands-on training and onboarding helped the team adapt quickly and stay productive from day one.
Results
- Saved 1–1.5 days per week with automation and real-time data sync between front and back office.
- Went fully digital, no more paper invoicing or timesheets, everything stored securely in the cloud.
- Gained flexibility by processing payroll as timesheets arrived, cutting delays and keeping things moving.
Why change was inevitable
After almost 20 years using Access Recruitment Software, the Rotherwood team had strong trust in the platform and deep operational knowledge, but wanted a modern integrated tech stack that could scale with their growth.
They needed:
- A cloud-based solution to remove reliance on local servers
- A faster, more scalable way to process timesheets and payroll
- End-to-end integration to cut down manual data entry
- A more digital, audit-ready workflow
- A partner they already trusted to support the journey
Wendy and her team didn’t want a drastic shift, they wanted a solution that felt familiar but offered more.
Evolving with the Access Recruitment ecosystem
Rather than start from scratch, Rotherwood chose to evolve with Access Recruitment. Vincere and Access FastTrack360 provided the modern functionality they needed, with the trust and support they already valued.
What made the rollout so smooth:
- Data migration kept historical records intact
- Familiar support team meant continuity and confidence
- A staged approach: Vincere went live first, Access FastTrack360 followed
- Hands-on training gave the team time to learn before going all in
“We didn’t want to break what worked—we just wanted to evolve. Switching to Access FastTrack360 made sense because we already knew and trusted the support team.”
The benefits they didn’t expect but now can’t work without
One-click front-to-back integration
By moving to Vincere and Access FastTrack360, Rotherwood gained a fully integrated workflow between their front and back office. Data now flows seamlessly, minimising manual input and ensuring greater consistency across systems.
It’s one click. Candidates, timesheets, invoices, it all moves through automatically.
1–1.5 days saved every single week
Switching to real-time payroll meant the team could process timesheets in batches as they came in, no more waiting for everything to land. This saved the team 1 to 1.5 days every week.
Effortless invoicing and compliance
With Access FastTrack360, scanned timesheets are directly linked to invoices and securely stored in the cloud, making audits simpler and removing the need for paper-based filing.
A happier, more empowered team
From payroll to consultants, the team saw the benefits immediately. Adoption was smooth thanks to clear onboarding, training, and quick wins.
Time to switch?
Rotherwood’s story isn’t just about upgrading payroll, it’s about what that unlocks. Less admin, more momentum, confidence in every process and the freedom to focus on growth.