Rotaready Evo

Hospitality workforce analytics made effortless

You can’t improve what you can’t see. That’s why you need instant insights for every shift and every site.

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Real-time, configurable dashboards

Instantly see the metrics that matter

Predictive scheduling you can trust

Scheduling analytics to plan with confidence

All your costs and teams in one view

Complete operational control

Compliance made easy

Automatic alerts to stay audit-ready

Employee sentiment at a glance

Support teams before issues develop

Effortless exports

Download and share any report with one click

Complete operational visibility

Drill down for every detail and track hours, wage costs, sales, productivity and attendance in real time, without digging through spreadsheets or static reports.

Build dashboards your way - choose the metrics you care about and hide the ones you don’t

Spot issues instantly - see variances, dips and overspend the moment they happen

Connect EPOS data to see true sales alongside wage costs for each shift

Labour cost control & forecasting for hospitality teams

Keep on top of wage costs before they creep up. See predicted spend for the week ahead and understand exactly where your biggest cost drivers are.

Live wage visibility - track costs as you build each rota, shift by shift

Forecast confidently - get accurate predictions based on demand, sales and historical patterns

Automatically calculate wage uplifts for holidays, pensions and location-based taxes

Predictive analytics for hospitality shift scheduling

Built on advanced AI and machine learning to help you plan smarter.

Right people, right times - avoid overstaffing slow hours and understaffing peak periods

Data-led suggestions - get intelligent prompts to balance your rota automatically

Faster planning - cut scheduling time with insights that remove the guesswork

Explore Predictive Analytics

Hospitality employee sentiment & engagement insights

See how sentiment varies by site, team and role, so you know exactly where to focus your attention.

Instant shift feedback - turn quick post‑shift check‑ins into clear sentiment scores on your dashboards.

Spot trends early - track sentiment over time and see where scores are dipping, by site, team or manager.

Go deeper when you need to - break down scores by line manager, site, department and shift type, or export all raw sentiment data for deeper analysis outside Rotaready Evo.

Compliance & hospitality people management

Stay ahead of regulations while keeping your team organised, secure and supported.

Monitor employee records, joiners, leavers and contract changes in one place

Get automatic alerts for document expiry and working time violations

Track turnover rates so you know exactly where and when to focus on retention

Multi-site reporting

View and compare performance across all your locations

One source of truth - track rotas, wage costs, hours and productivity for every venue

Side-by-side comparisons - instantly see which sites are overperforming or falling behind

Smooth cross-site management - move between locations without switching systems

Effortless exports & sharing

Share insights with your ops team, finance or HR in seconds - no formatting, no fiddling.

One-click exporting - download any dashboard or dataset

Permission-aware access - control which managers can see each report, so sensitive information stays in the right hands

Always accurate - exports pull directly from live data, so nothing’s out of date

21 hours saved weekly

Brucan Pubs saved 21 hours a week with instant reporting and quicker onboarding.

5% more accurate rotas

Average improvement from Predictive Analytics early data

Employee scheduling

Drag & drop your way to perfect rotas in minutes with our advanced AI feature set powering sales forecasting, scheduling and workforce planning.

Explore rota scheduling software

HR

Manage time-off, holidays, documents, and pay records in one place, with smart reminders and wellbeing insights to support every team member.

Explore HR feature

Employee engagement

Give teams a voice with sentiment tools, easy shift swaps, absence requests, and messaging - all in a handy app.

Explore employee engagement feature

Time & Attendance

Capture every clock-in and out via tablet or mobile and ensure instantly accurate timesheets that guarantee payroll accuracy.

Explore time & attendance feature

Schedule smarter with live data from your other hospitality business solutions

The smartest tech is connected tech, that’s why we’ve perfected the connections between Rotaready Evo and your other hospitality business solutions; enabling you to pull real-time sales, bookings, and covers directly into your rota view.

Rotaready Evo seamlessly integrates with the rest of Access’s Hospitality People Solutions, from Learning & Development to Payroll, and more.

Explore Access Hospitality’s People Suite

We also integrate whole host of third-party solutions, including:

Payroll

EPoS

Applicant tracking

Training

Tips & tronc

and more

Explore our partner integrations

Turn your workforce data into decisions you can trust

Crystal clear, real-time insights that help you run smoother, faster and more profitably.

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FAQS

Can I customise the dashboards to show only the metrics I care about?

Yes. Every dashboard in Rotaready Evo is configurable, so you can highlight the KPIs that matter most to your operation and hide anything you don’t need.

How accurate are forecasts?

Predictions use your historical trends, sales patterns, seasonality and live rota context, and they improve over time as more data is captured. This helps managers plan staffing with greater confidence while keeping day-to-day scheduling simple.

Can I compare performance across multiple sites?

Absolutely. You can switch between locations instantly or view them side-by-side, making it easy to spot inconsistencies, benchmark performance and keep standards aligned across your whole estate.

Do I need technical knowledge to use analytics tools?

Not at all. Everything is designed to be intuitive and visual. Most managers and ops teams get up to speed within minutes.