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Hospitality Workforce Management
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Rotaready Evo

Hospitality HR software   

Save time and bring out the best in your people

We do the heavy lifting; AI reads the room; you get more done. 

  • AI-powered sentiment tracking 

  • Employee self onboarding 

  • Holiday and absence management 

  • Secure document storage & e-signatures 

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Rotaready Evo brings all your core HR tasks into one place

So you can handle day-to-day people admin without the hassle. 

Employee records

Centralise employment history, pay records and key personal details for every team member. 

Holiday and absence

Track holiday, sickness and unpaid leave with simple requests and approvals.

Availability

Capture staff availability, so rotas and shifts always reflect real-life constraints. 

Documents & e-signatures

Store contracts and certifications securely, with legal e-signatures and expiry alerts.  

Compliance made easy

Stay on top of GDPR, Working Time Regulations and document requirements automatically. 

Access anywhere

Give managers and staff secure access on desktop and mobile, across every site. 

Intelligent HR tools for happier, higher performing teams

AI-powered sentiment tracking that spots issues early 

Unlike generic HR systems, Rotaready Evo uses AI to analyse how your team really feels after every shift to help you get early warnings about morale dips before they become resignation letters. 

  • Quick 1–5 feedback at clock-out with optional comments 

  • Spot morale trends across sites, shifts and managers 

  • Resolve issues early to support staff and reduce turnover 

  • See which shifts, locations or managers have the happiest (or most stressed) teams 

Employee self-service & onboarding

Free up your managers from endless admin requests and put control in your team's hands. 

Employees can: 

  • Complete onboarding before day one: upload documents and provide key details 

  • Update personal details, bank information and emergency contacts themselves 

  • Book holiday, input availability and view key documents on demand 

Managers get: 

  • Automatic approval workflows with one-click reviews 

  • Alerts for missing or expiring documents plus complete audit trails 

Smart Feed

AI alerts that keep you ahead of important people updates 

  • Work anniversaries and milestone dates to recognise long-serving employees 

  • Expiring documents and certifications  

  • Proactive alerts for wage-compliance issues (i.e. for employees beneath the national minimum wage)  

  • Wellbeing trends and morale patterns (spot issues before they escalate) 

  • Upcoming birthdays and personal milestones  

Your interactive AI assistant for HR and scheduling 

Your interactive AI assistant  

  • Ask Copilot for answers and insight about your people and teams 

  • Find out “Who’s due a pay rise this quarter?” or “Which departments have low morale?” 

  • Instant summaries of performance trends, team morale, key themes and employee overviews including new starters or pay compliance issues 

  • No reporting skills needed; Copilot turns your question into a business answer  

Spot patterns and make better people and scheduling decisions

Spot patterns and make better people decisions 

  • Track absence patterns and attendance/lateness trends by department, site or individual 

  • Monitor turnover rates and retention to identify teams that need support 

  • Analyse headcount and wage costs across sites and time periods 

  • Track important changes to employee details and documents that are pending signatures 

  • View holiday allowances by individual, site and department, including the cost of untaken holiday 

Rotaready Evo's hospitality HR platform helps us save time and manage people processes more effectively, allowing us to focus on what really matters - our team.

Andrea Pitini Project Manager at The Pizza Room

AI-powered workforce management that works for your teams and your business 

Employee scheduling

Drag & drop your way to perfect rotas in minutes with our advanced AI feature set powering sales forecasting,  scheduling and workforce planning. 

Explore rota scheduling software

Employee engagement 

Give teams a voice with sentiment tools, easy shift swaps, absence requests, and messaging - all in a handy app. 

Explore employee engagement feature

Time & Attendance

Capture every clock-in and out via tablet or mobile and ensure instantly accurate timesheets that guarantee payroll accuracy. 

Explore time & attendance feature

Reporting & analytics 

Easy-to-read dashboards and reports that highlight trends, support smarter decisions and help you improve every part of your operation. 

Explore reporting & analytics

Schedule smarter with live data from your other business solutions 

The smartest tech is connected tech, that’s why we’ve perfected the connections between Rotaready Evo and your other business solutions; enabling you to pull real-time sales, bookings, and covers directly into your rota view.  

Rotaready Evo seamlessly integrates with the rest of Access’s Hospitality People Solutions, from Learning & Development to Payroll , and more.  

 

Explore Access Hospitality’s People Suite 

 

We also integrate whole host of third-party solutions, including:

  • Payroll 

  • EPoS 

  • Applicant tracking 

  • Training 

  • Tips & tronc 

  • and more 

Explore our partner integrations

Ready to elevate your HR and people processes?

See how intelligent HR software with AI sentiment insights, self-service workflows, and automated compliance can help you build stronger teams. 

Download brochureBook demo

Hospitality HR software FAQs 

How does AI sentiment tracking work?

Rotaready Evo HR platform prompts employees for quick 1-5 feedback at clock-out, with optional comments. Our AI analyses these responses to spot morale patterns across sites, shifts and managers to give you alerts when sentiment trends downward or specific teams show concerning patterns. Feedback can be anonymous if preferred, and the feature is completely optional. 

Can employees manage their own HR information?

Yes, they complete full onboarding before day one, update personal details, book holiday, upload certifications and input availability, so managers and HR don’t have to key everything in. Managers simply review and approve changes like holiday requests and profile updates, making sure the information is complete and accurate without creating an admin bottleneck. 

What makes your human resources software different?

Unlike generic human resource management systems, Rotaready Evo is built specifically for hospitality, retail and leisure. We include AI-powered sentiment tracking to reduce turnover, full employee self-service to save manager time, and seamless integration with scheduling and payroll - all in one platform. Plus, our HR software is designed to help busy hospitality operators tick every box for HR and compliance, without hours of admin; making it super simple to use for all team sizes and levels of experience.