5 ways time and attendance software system can save your cleaning company money
Using cloud-based time and attendance monitoring software will immediately streamline operational tasks by automating payroll, audits, and management reporting systems. Eliminating the time-consuming exercise of processing payroll from paper timesheets or endless spreadsheets, you can pinpoint discrepancies between scheduled hours and actual hours worked and ensure your staff are paid correctly on time, every time. The efficiencies gained from introducing time and attendance software into your cleaning business will significantly impact the bottom line with visible cost savings.
Controlling costs in any business is one of the most critical elements of solid financial management. While most businesses dread the idea of going over budget, simply cutting costs won’t be a money-saving solution on its own. Instead, it is advised to focus on operations if you want to increase and maintain profits, optimise budgets, and ensure long-term financial confidence.
Staffing costs are usually one of the largest areas of spend for most businesses. This is why it is essential to make staff scheduling, planning, and wage calculations as efficient and accurate as possible. Many cleaning companies are choosing to invest in time and attendance software to achieve efficiencies and savings, especially those who have large and dispersed workforces.
5 ways your cleaning company can save money by using time and attendance software:
1. Onboarding staff digitally
When you onboard new staff quickly and efficiently using T&A and have visibility of them right from the start, you can immediately monitor and communicate with all new starters. This complies with H&S regulations for lone workers and brings in cost-saving opportunities for Managers who can now quickly hire, train and deploy new staff in the field without the need to do face-to-face inductions.
2. Scheduling staff in real time
Capturing the attendance of remote and dispersed workforces provides granular information for the employee (log in/out time, site information) using mobile and landline devices. This records and shares site information detailing the employees who attended, the date, shift duration worked and performance against budget.
3. Automating timesheet approval process
This includes automatic job scheduling, digital HR records, automated payroll processing, contract performance monitoring (SLAs), forward-planning tools and streamlined timesheet approval. By eliminating the need for the manual processing of large volumes of paper-based timesheets and job sheets, the back-office manual admin tasks are reduced and accurate timesheet data is used.
4. Eliminating timesheet fraud
It’s easy for employees with paper-based timesheets to enter incorrect times of arriving and leaving site or to round up their hours. This means overpayment often happens as the employee is paid based on those incorrect hours or rates. Going digital with a time and attendance software solution gives operations managers the necessary technology to verify attendance in real time, resulting in substantial savings in payroll processing, including eliminating timesheet errors.
5. Reducing hours spent on administration
Using time and attendance software means no more manual clocking-in/out cards! The data is collated automatically and is fully visible across your organisation from sites through to the back office. Reporting becomes streamlined, and any areas for concern can be quickly identified regarding contract delivery without needing manual audits.
Time and attendance software significantly reduces the potential for fraud and time-keeping disputes and provides cost savings across business operations. Traditional manual processes and administration across multiple systems, increase the risk of fraudulent and inaccurate information being logged. Switching to technology that integrates and automates data collection, will reduce costly errors and save valuable time, so that you can achieve optimum levels of productivity, and keep those profit margins soaring.
