Why leading temp agencies are moving to end to end payroll solutions

If your consultants are toggling between five tools to get a shift covered and paid, you’re not running lean, you’re bleeding time and money. 

Perhaps you’re using one platform for your recruitment CRM, another for timesheets, a separate payroll solution floating in silo, an invoicing system, and a shared spreadsheet tying it all together. It may have worked when your agency was smaller, but it’s not built to scale to a payroll temp agency like yours.  

As your agency scales, what once felt manageable quickly becomes a drain on performance. Late timesheets start to stack up, manual payroll errors too, data gets duplicated, and consultants lose hours remedying mistakes instead of focusing on clients and candidates. 

Want to see what smart temp agencies are using to stay ahead? Get the full breakdown in our latest guide: Total Recruitment Software for Temp Agencies 

Recruitment is an industry built on resourcefulness: when a tool doesn’t do exactly what you need, you find a workaround. When data doesn’t sync, you update it manually, but over time, these temporary fixes become permanent processes and that’s when problems start.  

Using five (or more) different tools to manage your payroll temp agency might feel like control disguised as complexity. The hidden costs show up in slower turnaround times, reduced productivity, inaccuracies, and avoidable delays.  

The more tools you stitch together, the more admin you carry, and the more admin you carry, the more your margins suffer, especially in high-volume, low-margin temp sectors like healthcare, logistics, and retail. 

Think about how often the same data is re-entered. A candidate is added to your CRM, their details are then keyed into payroll, again into invoicing, timesheets are uploaded manually, invoices are adjusted and emailed back and forth. 

Recruiters allocate approximately 13 hours per week sourcing candidates for a single role, highlighting the time-intensive nature of manual recruitment processes. 

Unlike permanent placements, temp recruitment poses a unique compliance challenge, constantly moving across clients, locations, roles and pay bands. Now imagine trying to keep all of that in check across five disconnected systems. 

If your onboarding lives in one tool, right-to-work checks in another, timesheets in a third, and payroll in a fourth, compliance becomes a headache. Did someone update the new award rate in payroll? Did the recruiter flag that the candidate’s visa is due to expire next week? Was the overtime rate updated in invoicing, or will that trigger a client dispute? 

Disjointed tools create gaps and in compliance, a single gap is all it takes. 

Instead of duct-taping your workflows across five systems, recruitment payroll solutions brings it all together in one platform, purpose-built for agencies that manage temps and contractors at scale. 

What does a true end to end payroll solution look like? 

You're choosing a payroll platform built specifically for recruitment – one that understands the unique aspects of your business and scales with you.