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Recruitment Software
Healthcare Recruitment Agency Software
The stakes in healthcare recruitment are higher than in any other sector. The wrong placement, a missed credential, or a compliance gap does not just cost a placement fee, it puts workers and patients at risk. Recruitment agencies across Australia and New Zealand need software that understands that.
Access Evo does. It brings intelligence into every stage of the placement lifecycle: from attracting candidates to managing pipelines, automating compliance obligations, and processing complex pay structures. The admin that used to slow your team down is handled. The compliance gaps that used to keep your operations manager up at night are closed before they open.
This is what recruitment reimagined looks like for healthcare: less time managing software, more time connecting the right workers to the right care.
Recruitment software trusted by Australia's leading agencies
Healthcare recruitment, powered by agentic AI
Simple schedules in your worker's pockets
Shift scheduling in Access Evo is not confined to the desktop. Workers across Australia and New Zealand get real-time access to their schedules through the mobile app, with automated reminders and 24/7 visibility of upcoming shifts, no matter where they are on site.
Time interpretation engine
Automate pay calculations with Access FastTrack360 Evo's award interpretation engine. Workers submit their timesheets digitally, and the system does the rest. Automatically calculating pay and generating client invoices with accuracy and speed.
Efficiency at the core
Stop deferring the tasks that slow your team down. Access Automate handles shift scheduling communications in the background reducing inbound calls, emails, and messages, so your recruiters spend less time chasing and more time placing.
Compliance peace of mind
We protect your agency's reputation with security you can rely on. That is our promise to you.
High volume temp tools
Access Evo's High Volume Temp scheduling tools cover both directions of the matching workflow, so your team can fill shifts faster, and easier to win client confidence.
Shift Scheduler
- Start from an open client order and match outward to available, qualified workers
- Bulk book workers across multiple shifts simultaneously
- Manage shift details and placement details from one view
Compliance
Stay ahead of compliance obligations with Access Onboarded Evo’s automated compliance tools. Built for the specific requirements of healthcare recruitment in Australia and New Zealand.
- Automate AHPRA registration checks, WWCC verification, VEVO work eligibility, vaccination records, and National Police Checks.
- Collect and store compliance documents digitally and securely. No more delays or chasing workers for paperwork.
- A secure self-service portal for workers to upload and manage their own documents, anywhere, anytime.
Time and Attendance Tracking
Accurate, automated time and attendance management built into Access FastTrack360 Evo, for healthcare agencies running complex shift patterns and award-based pay structures.
- Manage timesheets your way: hourly, daily, weekly, or monthly.
- Save time with automated pay calculations, e-signature approvals, award interpretation, and overtime averaging.
- Track time and attendance, handle time-off requests, and approve shifts from the mobile app, for workers and managers on the go.
Pay and Bill
Capture timesheets, calculate pay, and generate invoices accurately. All in one place, with Access Evo.
- Simplify billing with configurable pay and bill rate calculations, multi-currency support, and flexible invoicing through Access FastTrack360 Evo.
- Get paid faster with quick invoice generation and customisable formats built around the way your agency operates.
- Integrate directly with Access Vincere. No double data entry or manual reconciliation, just accurate payroll and billing from end to end.
Speed up your healthcare recruitment with Access Evo
Why our customers love our software
Vinny's got all the tech that we need from the operational point of view. But FastTrack360 is solid. The invoicing works well. I'd recommend Vincere 100%. It's been the best system I've had in 25 years. Back in the corner with Fast Track360 in the background as a payroll system. Nothing's going to be 100% perfect, but it's the best version of perfect that I've got in 25 years .
In my 25 years of experience, I have never encountered a trio of systems that integrate as seamlessly as Vincere, FastTrack360 and Onboarded. The entire end-to-end process is effortless, allowing us to maintain a high level of operational efficiency.
We've eliminated countless hours of manual tasks, much to the delight of our candidates and clients.
The recruitment software behind better outcomes
Discover the Access Evo modules designed to make healthcare recruitment faster, more compliant, and more focused on the relationships that matter.
CRM/ATS
Grow and nurture client and candidate connections effortlessly.
Job Posting
Post and advertise jobs across platforms in seconds.
Smart Sync
Email, schedule, and stay connected with built-in communication tools.
Timeclock
Track time with geofencing and QR code punch-ins.
Reporting & Analytics
Leverage performance insights to fine-tune your operations.
Centralised Hub
Keep profiles, work histories, and references all in one place for seamless tracking.
FAQs
What is healthcare recruitment agency software?
Healthcare recruitment agency software is a specialised tool designed to streamline the recruitment process for healthcare professionals. It helps agencies manage candidate sourcing, compliance tracking, job postings, client communication, and placement management, all in one platform. These systems are tailored to address the unique demands of healthcare recruitment, such as rapid placements, credentialing, and shift scheduling.
Why use healthcare recruitment agency software?
Using healthcare recruitment agency software simplifies complex processes, improves efficiency, and ensures compliance with industry regulations. It enables agencies to find, screen, and place qualified healthcare professionals faster while reducing busywork. With features like automated job postings, candidate databases, and reporting tools, the software enhances productivity and ensures a better experience for both candidates and clients.
How do I choose the best healthcare recruitment agency software?
To choose the best healthcare recruitment agency software, assess your agency’s specific needs. Look for features such as compliance management, automation capabilities, integration with payroll systems, and reporting tools. Consider user-friendliness, scalability, customer support, and cost-effectiveness. Reading reviews, requesting demos, and comparing multiple options can help you make an informed decision.
Why is healthcare recruitment agency software necessary?
Healthcare recruitment agency software is necessary to manage the unique complexities of the sector. It ensures faster placements, maintains compliance with strict healthcare regulations, and handles credentialing and background checks efficiently. The software also allows agencies to stay competitive in a high-demand industry by providing tools that speed up workflows and improve accuracy.
What to consider when choosing healthcare recruitment agency software?
When choosing healthcare recruitment agency software, consider the following:
- Compliance capabilities: Does it support industry-specific regulations?
- Automation features: Can it streamline repetitive tasks?
- Integration options: Will it work with your existing systems?
- Scalability: Can it grow with your agency?
- Ease of use: Is it intuitive for your team?
- Customer support: What level of help is available?
- Cost: Does it offer good value for your budget?
How much does healthcare recruitment agency software cost?
The cost of healthcare recruitment agency software varies depending on the provider, features, and size of your agency. Pricing models often include monthly subscriptions, one-off licence fees, or usage-based pricing. Small agencies might pay less, while larger firms with complex needs may face higher costs. Always check for hidden fees and ask for a customised quote.
Is healthcare recruitment agency software worth the investment?
Yes, healthcare recruitment agency software is worth the investment. It saves time, reduces errors, and enhances the overall recruitment process. By improving compliance, efficiency, and candidate/client satisfaction, the software pays for itself through increased placements and better operational management. For agencies aiming to scale or remain competitive, it’s an essential tool.
Recruitment technology connected across one intelligent platform
From purpose-built products that solve the specific challenges of recruitment, to a fully connected suite that works as one:
- Attract new clients and candidates with Access Attract Evo.
- Manage your operations at every stage, interaction and opportunity from our Recruitment CRM and overhaul manual efforts by adding Access Automate to the mix, growing your operations without more heads.
- Onboarding through the best experience for candidates and clients with Onboarded.
- Pay and get paid with speed, accuracy and confidence with Access FastTrack360's sophisticated pay and bill solutions.
Discover how Access Evo can help your entire recruitment business become more productive and more focused on the relationships that matter. Give your team the freedom to spend less time on admin and more time connecting the right workers to the right care.
