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One platform, every asset
Owned and hired plant connected to projects and costs in a single system. Monitor asset availabilty and utilisation in real time
Coins Evo
Plant and equipment management software that reveals true asset costs
Construction contractors often own plant they can't see. Assets sit idle on one site while teams hire the same plant elsewhere.
Plant and equipment management software within Access Coins Evo connects plant, projects, and financials in one platform, automatically allocating equipment costs to the right project as work happens. Track availability and utilisation in real time, maximise asset use, and stay ahead of maintenance before breakdowns occur.
Plant and equipment management software
Every asset, its location, and true cost in one place
Stop hiring what you own
See asset utilisation and location across every site before engage a third-party supplier or subcontractor for additional equipment.
Plant and operator hours costed to the project
Capture plant and operator hours against projects, trigger maintenance based on utilisation, and gain visibility into profitability across assets, projects, and business units.
Fewer breakdowns, less downtime
Plan maintenance by engine hours or date to help prevent equipment failures, reduce delays and unplanned expenses, improve safety outcomes, and optimise asset performance.
Plant and equipment tracked, maintained, and costed
See every asset you own and hire in one register
Keep every owned and hired asset on one live register, with its location across every site. Visibility is the first dollar saved, because hire spend cannot be cut on plant that cannot be seen.
Capabilities
- Plant register covering owned and hired assets
- Utilisation reporting that surfaces underused assets
- Availability check before committing to a new hire
- Integrated Plant Hire Desk to manage internal and external hire requests, from enquiry and quotation through to requisition, hire contracts, allocation, dispatch and returns
Controls
- Permission-controlled asset records with full change history
Keep machines running when the project needs them
Schedule preventive maintenance by clocked meters or hours and track every repair and cost in one view. Machines are ready when work demands them, and a breakdown no longer stalls the crew and the project schedule.
Capabilities
- Preventive maintenance scheduling by clocked meters or hours
- Automated maintenance job cards and scheduling
- Repair history and cost tracking per asset
- Workshop operations and parts inventory management
- Content management including warranties and manuals
- Maintenance Desk that streamlines maintenance planning, job execution, parts procurement and cost allocation
Controls
- Maintenance audit trail and full-service history per asset
Cost plant to the project as the work happens
Plant usage is allocated to the right project phase automatically as machines work, so project costs reflect reality while there is still time to act. Overruns surface phase by phase rather than at final account.
Capabilities
- Automated costing to projects based on plant timesheets, operator hours and sundry charges
- True total-cost-of-ownership visibility per asset
- Internal and external hire rate management
- Fixed asset tracking and depreciation
Controls
- Costing rules and approvals, with a full cost audit trail into the project ledger
Get stock items to site without shortages or surplus
Purchase orders can be raised for parts and stock items as needed, helping avoid excess inventory and reduce working capital costs. Replenishment strategies and safety stock levels can be configured for frequently used items to ensure availability while maintaining stock control.
Capabilities
- Stock tracking across workshops and depots
- Charge stock item costs to plant, projects, departments or clients
- Reorder-point alerts
- Stock items transfer tracking
- Workshop charging and invoicing
Controls
- Stock-movement audit trail, with permission-controlled adjustments
Know what every machine costs before the project, not after
Plant and equipment management software - FAQs
What is plant and equipment management software?
Plant and equipment management software brings the tracking, maintenance, costing, and hire of a contractor's plant into one system.
It covers owned and hired assets together, with location across sites, utilisation reporting, preventive maintenance, and the true cost of running each machine.
Access Coins Evo goes further by building these into the same platform as project costing and financials, so plant usage becomes project cost in a single step rather than a figure reconciled after the fact.
What does Access Coins Evo track across owned and hired plant?
Access Coins Evo keeps every owned and hired asset in one register. For each asset, it shows availability, utilisation, maintenance schedule, repair history, and true cost.
Because plant shares a platform with projects and financials, usage costs flow straight to the right project automatically.
It also covers stock and materials from store to site, so parts and stock are tracked alongside the plant that uses them.
Does Access Coins Evo handle both owned fleet and hired plant?
Yes. Access Coins Evo's hire desk functionality keeps owned and hired assets in one register, so you can check what you already own before committing to a hire.
Internal and external hire agreements are tracked with off-hire and return dates, and hire costs are allocated to the right project. Gain visibility of asset availability across projects, helping maximise utilisation of owned equipment and manage external hire requirements when demand exceeds capacity.
What audit controls and permissions does plant and equipment management include?
Access Coins Evo holds asset records under permission control, with a full change history on every record. Maintenance and stock movements carry their own audit trails, and new hire commitments can be routed through approvals.
Plant costs flow into the project ledger with a traceable audit trail, giving finance and operations a single, auditable source for what each asset costs and who changed what.
Can plant costs be allocated to the right project phase on multi-year infrastructure jobs?
Yes. On long-running civil and infrastructure projects, Access Coins Evo allocates plant usage to the correct project phase automatically as machines work, rather than lumping plant cost against a project as a whole.
This keeps cost value reporting accurate phase by phase, so overruns surface while there is still time to act.
Because plant and equipment management shares the platform with project controls and finance, hire-versus-own decisions are supported by live utilisation data rather than estimates.
How is plant and equipment management software different from a standalone asset tracking app?
A standalone app shows where a machine is. Plant and equipment management software inside an ERP shows what that machine costs each project in real time. Because Access Coins Evo connects plant to projects, financials, and maintenance on one platform, there is no reconciliation between separate systems and no manual re-keying. That connection is what turns plant from a tracked asset into a managed profit centre, instead of leaving the financial picture for someone to assemble after the project is done.
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