Civil contractor software that connects projects, plant and payroll 

Access Coins gives civil contractors live cost, commitment, and earned-value visibility across multi-year infrastructure projects, with variations updating budgets as they are approved. 

Capabilities: 

• Connect programme, commercial progress, and cost in one view across your whole portfolio
• Contract valuation compares cost incurred against value earned on every project, phase, and work area
• Cost forecasting predicts final project cost from actual burn rates rather than original estimates
• Variation management updates budgets automatically as variations are approved
• Build progress tracking ties site progress directly to financial performance 

Controls: 

• Permission-based approval workflows before commitments and variations post
• Automatic audit trail on every transaction, with segregation-of-duties conflicts flagged 

Access Coins automates Australian construction payroll end-to-end, covering modern award classifications, complex pay rates and entitlements, and superannuation on every payroll run.  

Capabilities: 

• Superannuation calculated and paid on every payroll run via Ozedi and NPP integration, with a complete ATO audit trail
• Modern award classification managed across the full workforce, including labour hire versus employee classification
• Labour costs allocated to the correct project and project phase automatically 

Controls: 

• Compliance monitoring flags award and wage rate exceptions before payroll runs
• Approval separated from processing, with a full audit trail on every payroll run 

Access Coins tracks owned, hired, and leased plant across every site, allocating cost to the correct project phase as equipment is used. Civil work is equipment-intensive, and hiring a machine that is sitting idle on another site is margin you never recover. 

Capabilities: 

• Plant and equipment register covering owned, hired, and leased assets across all active sites
• Location and utilisation tracking identifies underused assets before you commit to a hire
• Plant costs allocated to the correct project and phase automatically as assets are used
• Workshop and maintenance scheduling by hours or dates, with automated reminders and repair history
• Stock control from central store to site, with material transfers tracked 

Controls: 

• Preventive maintenance scheduled automatically, with compliance records held against each asset
• Fixed asset register with automated depreciation for audit and financial reporting

Access Coins runs full purchase-to-pay with subcontractor compliance and OCR invoice processing. Government contract qualification depends on demonstrable supply chain compliance, managed centrally rather than rebuilt project by project. 

Capabilities: 

• Purchase orders raised, matched to deliveries, and matched to invoices automatically 
• Subcontractor compliance managed centrally, holding insurances, licences, and qualification records in one place
• OCR invoice processing removes manual invoice registration
• Site supervisors raise mobile purchase requests  with automated approval routing 

Controls: 

• Two and three-way auto-matching between purchase order, delivery, and invoice before payment
• Budget checks block orders that exceed available funds

Access Coins connects GST and tax management, cash management, and portfolio reporting to live project data across every entity. Leadership should not need a manual reporting exercise every time it wants a current view of portfolio performance. 

Capabilities: 

• Construction accounting with project costs updating as transactions post
• GST and tax management for BAS and ATO reporting
• Multi-bank operations reconciled automatically
• Multi-entity consolidation for contractors operating across companies and joint ventures
• Multi-year rolling forecast
• Business planning and forecasting predicts project cost at completion from your own project history
• Portfolio dashboards show financial performance, compliance status, and delivery progress in one view
• Revenue recognition is compliant to Australian Accounting Standards Board (AASB) 15 that ensures revenue is recognised in line with actual project delivery, supporting accurate financial reporting and preventing overstatement of revenue. 

Controls: 

• Role-based access control with an audit trail on every change
• Permission-based approval workflows before invoices post