Commercial contractor software that connects cost, claims, and compliance 

Commercial contractors run tight working capital against progress claim cycles, so financials, cash management, and tax run on live project data rather than a position reconstructed at period end. 

Capabilities 

• General Ledger, AP, AR, and project costing update as transactions post, with live profit and loss on every project
• GST and tax management handle BAS and ATO reporting requirements from live ledger data
• Cash flow forecast 30 to 60 days ahead, modelling when claims will be certified against when bills fall due
• Multi-entity consolidation for contractors operating across companies and states
• Business planning and forecasting projects portfolio outcomes before projects complete 

Controls:

• Role-based access and segregation-of-duties monitoring across the ledger
• Approval workflows before invoices post, with an automatic audit trail on every transaction 

"Coins is our financial source of truth. The ability to operate multiple financial entities within one operating company is a huge advantage for us." 

Andrew Lankowski, Head of Information Technology, Laing O'Rourke Australia 

On fixed-price work, margin is decided by how quickly variations and overruns are caught, so Access Coins Evo keeps cost, value, and progress claims live against the contract across every project. 

Capabilities: 

• Cost value reconciliation compares cost incurred against value earned as transactions post, not at month-end
• Variation management updates budgets automatically, so forecasts reflect the contract as it stands today
• Cost forecasting predicts final project cost from actual burn rates, flagging projects trending over budget while recovery is still possible
• Handles valuations, variations, and final accounts from contract through to completion
• Build progress tracking ties physical progress to commercial position across the portfolio 

Controls: 

• Permission-based approval workflows on variations and budget revisions
• Automatic audit trail on every commercial transaction, retained for contract and ATO audit 

Commercial contractors commit most of a project's value to subcontractors. Access Coins Evo ensures every order, commitment, and supplier invoice is tracked against budget from the moment it is raised rather than when it is billed. 

Capabilities: 

• Purchase orders matched to deliveries and invoices automatically, with three-way matching before payment
• Subcontractor commitments, variations, compliance status and retentions managed centrally rather than project by project
• AI-powered OCR invoice processing captures supplier invoices without manual registration by the AP team
• Mobile procurement lets site teams raise purchase requests from the job, with automated purchase order approval routing
• Supplier relationship management helps teams evaluate performance and flag preferred suppliers 

Controls: 

• Budget checks block orders that exceed available funds before approval is granted 

Award classification, EBA rates, and superannuation are processed automatically with a complete ATO audit trail for construction payroll. 

Capabilities: 

• Superannuation processed on every payroll run via Ozedi and the New Payments Platform (NPP) integration, with a complete ATO audit trail
• Award classification applied automatically across the workforce
• Employee self-service for payslips, timesheets, and leave balances reduces payroll query volume
• Labour costs allocated to projects automatically as time is approved, so project costing reflects true labour cost 

Controls & guardrails 

• Compliance monitoring flags exceptions before payroll runs, not after
• Full audit trail on every payroll run, with approval separated from processing 

When a portfolio view takes a manual reporting exercise, decisions wait on the pack. Advanced analytics in Access Coins Evo keeps financial, compliance, and delivery status current across every project. 

Capabilities: 

• Portfolio dashboards covering financial performance, compliance status, and project delivery progress
• Access Evo AI answers questions on live data in plain English, with no report building required
• Feed raises proactive notifications on budget variance, compliance deadlines, and pending approvals
• Role-based dashboards so each user sees the projects and metrics relevant to their role 

Controls: 

• Every dashboard figure drills down to the underlying transaction for audit