Integrated Construction Project Control Software and Financial Management

Currently, many construction firms still operate with fragmented systems across their business, including finance, operations and project delivery.

Financial teams rely on spreadsheets and standalone accounting tools, while project managers juggle site data, subcontractor reports, and variations in separate platforms - often with limited visibility between the two sides of the business.

This disconnect leads to:

• Reactive decision-making because of outdated or incomplete information
• Overspending and margin erosion from untracked costs and change orders
• Delays and compliance risks when variations aren’t linked to financial forecasts
• Time lost chasing information across systems instead of focusing on delivery
• Lack of trust in project data, impacting the effectiveness of performance reviews

As projects grow, so does the cost that come with these inefficiencies. Without a unified system, businesses often find themselves struggling to scale, losing control of their financial performance precisely when it matters most.

As a result, the global push for digital transformation has taken centre-stage, with more Australian companies investing in new technology than ever before.

Australia’s ERP software market was valued at USD $930.2 million in 2024 with a projected growth to USD $1.17 billion by 2030¹.

Additionally, a 2023 report by the McKinsey Global Institute found that construction companies that embrace digital transformation have seen up to a 15% average increase in productivity and a 6% reduction in costs².

With these numbers in mind, one narrative is clear: Australian businesses are recognising the need for smarter, connected systems, and are increasing technology budgets to achieve them.

For construction businesses, knowing how ERP can help your delivery is essential to making your next investment count, especially when it comes to integrated project control and financial management.

While many ERP systems offer some level of project tracking, Access Coins goes deeper, providing true project control. This includes equipping teams with the ability to:

• Track all costs, in real-time, including estimated, committed, accrued and incurred costs
• Manage site data, subcontractors, labour, plant and materials from a single interface
• Automate cost reporting, variation tracking, and compliance documentation
• Simplify end-of-month project performance reviews
• Maintain accurate forecasts that tie into cash flow and revenue projections

This robust functionality empowers construction teams to make decisions based on live and accurate data, not guesswork or outdated spreadsheets.

Financial management picks up exactly where project control leaves off, with no handoff required and seamless integration.

Access Coins eliminates data silos by integrating operational activities with financial outcomes. Every approved purchase, time entry, invoice and plant allocation flow directly into your general ledger, providing a complete, accurate picture of business performance.

Integrated financial controls and construction-specific compliance tools are also baked in, from Project Trust Accounts to the Security of Payments Act and Taxable Payments Annual Reports (TPAR), Access Coins helps you remain compliant whilst reducing strain on the business by minimising admin time.

Access Coins’ Business Planning & Forecasting (BPF) module provides executives and senior management with the insights needed to anticipate challenges ahead of time, allowing you to be proactive instead of reactive.

With BPF, your business can:

• Forecast contract performance with consistency and accuracy
• Track WIP, contract status, overheads and cash flow projections
• Automate revenue recognition and ensure compliance with accounting policies
• Simplify aggregation and consolidation into key management reporting and business metrics
• Align financial and operational data in real-time

More than just reporting, this powerful module provides predictive insights designed to drive strategic growth and manage risk across your portfolio. For construction businesses operating in competitive, capital-intensive environments, BPF offers visibility advantages that allow you to grow your business with confidence.

Integrated project control and financial management truly shines in connecting the dots of your business, bringing together operational data, financial oversight, and forecasting into a single, trusted platform.

Here's how that looks in practice:

• Project Performance and Cost Control: Prevent overspending and protect margins with accurate, real-time cost tracking across estimated, committed, accrued, and actuals.
• Labour Mapping: Link time and attendance directly to contracts to ensure accurate, timely labour costing.
• Supply Chain Oversight: Select the right subcontractors and ensure materials arrive on time to avoid delays.
• Invoice Automation: Capture and allocate invoice data automatically to the correct project, streamlining admin and improving accuracy.
• Plant and Asset Control: Manage usage, maintenance and billing of all plant and equipment in one place to optimise asset ROI.

When national civil and building contractor Georgiou Group needed a better way to manage project controls and reporting, they turned to Access Coins.

“We weren’t looking for what worked best for the accountants, we were looking for what would be best for projects and the construction people on site.”

 — Craig Dovey, Project Controls Manager, Georgiou Group

Prior to implementing Access Coins ERP, Georgiou was juggling multiple systems across procurement, payroll, forecasting and invoicing. This created delays, inaccuracies, and significant admin overhead during monthly reviews.

By consolidating everything into one construction-specific platform, Georgiou:

• Gained a single source of truth for project and financial data
• Significantly improved the accuracy and timeliness of monthly project reviews
• Enabled real-time visibility for project managers across key performance areas
• Provided senior leaders with accurate, reliable data to support forecasting and decision-making

“Access Coins has streamlined our monthly project reviews because we now have confidence that numbers are accurate. We’re able to dive into areas that need attention, rather than spending time checking figures.”

 — Craig Dovey, Project Controls Manager, Georgiou Group

With Access Coins in place, Georgiou’s teams can focus on what matters most: delivering projects, safeguarding margins, and bidding confidently on future opportunities.

As the construction industry faces greater economic pressure, tighter margins and increased compliance demands, now is the time to invest in systems that don’t just keep up with complexity but control it.

It’s not just about delivering projects; it’s about delivering better business.

Fill out the form below to get in touch with one of our construction technology experts and learn about how Access Coins can support your construction business well into the future.

1 Australia ERP Software Market Size and Share | 2025–2030

2 Accelerating growth in construction technology | McKinsey