Workforce Management Software

Access Definitiv is an all-in-one workforce management software built to improve productivity, control costs, and ensure compliance with end-to-end visibility, a single data source and comprehensive reporting. Coordinate your personnel, jobs, projects, and divisions in real-time, so you can be sure you always have the most suitable people in the right places at exactly the right times.

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Trusted by Over 5,000 Australian Businesses.

Streamlined Rostering

Single source of truth with end-to-end visibility.

With Access Definitiv, you have complete control, flexibility, and confidence to make instant decisions which saves you time and money. Workforce management software with rostering simplifies creating and managing rosters and schedules for multiple departments, locations and pay rules intuitively. With inbuilt intuitive features, covering:

Real-time rosters and costing.
Work schedules and restrictions.
Timesheets with tap 'n' go clocking.
Absence and leave management.
Alerts for overlapping shifts, breaches and changes.

Rostering Software

Track Employee Attendance & Timesheets

Eliminate the risk of manual data entry from multiple systems.

Inbuilt time and attendance tracking helps you understand your labour costs and liabilities. With all the data on one platform, you have real-time access to detailed costing and accruals, helping you to manage the workforce budget. Manual data entry or combining time and attendance data from multiple systems is eliminated with an all-in-one workforce management solution.

Our employee mobile app empowers your employees with a modern seamless experience making it easy to manage:

Work schedules and timesheets.
Availability and leave requests.
Payslips and personal data.
Accessible anywhere, anytime.

Timesheets Software

Check out more of what makes Definitiv a true all-in-one solution.

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Intelligent Award Interpretation

Automating the entire award interpretation process.

Australia's harsh workforce regulatory conditions are challenging. Workforce management software with payroll, time-tracking and award interpretation on one platform delivers confidence for your payroll team that the data is correct and compliant. Whether you have casuals, salaried staff (under a Modern Award), industry-specific awards, EBAs or contracts, all-in-one workforce management software has you covered.

Award Interpretation

Seamless Workforce Onboarding

Capture compliance information during onboarding.

Alleviate the stress of employee onboarding your workforce for both newcomers and your team with the inbuilt onboarding module. Simplify the documentation process by collecting essential information, including personal data and compliance details, with online signatures, eliminating the need for cumbersome email and paper trails. Efficiently manages and updates employee records while sending timely reminders about upcoming compliance updates, helping your team stay proactive and avoid compliance breaches.

Employee Onboarding

What our customers say

The Access Definitiv implementation team was very accommodating to our requirements to adopt and learn the new payroll system as we envisaged. We phased in the implementation and learned everything along the way.

Lachlan Macpherson - Senior Manager (Finance Operations)

Alinta Energy

Access Definitiv has streamlined many of the manual, administrative heavy tasks in payroll processing. We can spend more time on analytics and business outcomes as we implement more features of Access Definitiv.

Shannon Brass - Deputy Business Manager

Mount St Benedict College

Access Definitiv as a single unified platform for the whole business means all our managers have access to all their staff information relating to payroll in one place. They have never had access to that before.

Lizzie Davis - Payroll & HR System Manager

Followmont Transport

What is Workforce Management software?

Workforce Management software streamlines processes and procedures to manage your team, ensuring you have the right employees with the right skills in the right place. Good Workforce Management software has inbuilt roster management, time and attendance and award interpretation requirements, payroll compliance, and a mobile app for employee experience, connectivity and self-service.

Read more about What is workforce management software?

How much does Workforce Management software cost?

The cost of Workforce Management (WFM) software varies depending on the size of the business, the number of users and the level of functionality required. Companies generally look for an integrated solution that includes payroll, HR, eLearning, and workforce management.

What are the key benefits of Workforce Management software?

Workforce Management software provides the following benefits:

Streamline employee onboarding of new starters, ensuring compliance from day one.
Scheduling, rostering, and availability optimisation.
Controlling labour costs before they affect revenue.
Inbuilt payroll software for a single source of employee data.
Employee self service enables a more autonomous workforce.
Supporting flexible working arrangements improves employee retention.
Reducing unexpected gaps in the workforce and resolving inefficiencies as soon as possible.
Reducing absenteeism to increase productivity.
Avoiding employee fatigue or overwork and ensuring workplace health and safety policies are not violated.
Keeping payroll compliance governance in check.

Is Workforce Management part of HR?

Workforce Management (WFM) complements and streamlines various functions of HR management. Depending on your business's size, complexity, and fundamental needs, you may need to consider WFM as part of a Human Resource Information System (HRIS).

What does a workforce manager do?

A workforce manager oversees productivity for the company. They assist with key business functions related to strategic human capital and resource allocation. They report on and analyse employee productivity at an individual and departmental level. The role also includes rostering & scheduling, time & attendance and ultimately, payroll compliance. Workforce managers are responsible for ensuring they use the right workforce management software.

What is the cost saving of implementing a Workforce Management solution?

Implementing Workforce Management software saves costs, including:

Saving administration costs of onboarding as this can be automated and onboarding completed online.
Time and attendance are managed with an integrated online app saving manual data entry.
Fewer payroll errors save time and money by reducing rework and adjustments as the data is in one platform.
Track hours and reduce unnecessary overtime, which saves costs.
Employees can access their schedule, leave and payslips from an app anytime, anywhere, saving you time.
Manage absences and resources from one place and connect with employees from the app - saving you time.
With the visibility of the data in one place, you can strategically schedule the resources to suit your business budget.
You will need fewer resources in the HR department due to automation.