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Workforce Management Software
Most workforce platforms solve one problem. The real cost is everything in between.
When onboarding, rostering, time and attendance, and award interpretation live in different systems, the gaps become your team's problem. Reconciling data, chasing approvals, fixing errors, hours spent on work that shouldn't exist. Access Definitiv Evo brings it all together on one platform, with one source of workforce data.
- One source of truth across your entire workforce
- Real-time visibility into labour costs, compliance and operations
- Less time managing systems, more time running your business
40+ years of Australian payroll experience, trusted by over 5,000 Australian businesses
Streamlined Rostering
Single source of truth with end-to-end visibility.
With Access Definitiv, you have complete control, flexibility, and confidence to make instant decisions which saves you time and money. Workforce management software with rostering simplifies creating and managing rosters and schedules for multiple departments, locations and pay rules intuitively. With inbuilt intuitive features, covering:
- Real-time rosters and costing.
- Work schedules and restrictions.
- Timesheets with tap 'n' go clocking.
- Absence and leave management.
- Alerts for overlapping shifts, breaches and changes.
Track Employee Attendance & Timesheets
Eliminate the risk of manual data entry from multiple systems.
Inbuilt time and attendance tracking helps you understand your labour costs and liabilities. With all the data on one platform, you have real-time access to detailed costing and accruals, helping you to manage the workforce budget. Manual data entry or combining time and attendance data from multiple systems is eliminated with an all-in-one workforce management solution.
Our employee mobile app empowers your employees with a modern seamless experience making it easy to manage:
- Work schedules and timesheets.
- Availability and leave requests.
- Payslips and personal data.
- Accessible anywhere, anytime.
Check out more of what makes Definitiv a true all-in-one solution.
Built for Australian compliance
Stay compliant automatically, even as the rules change.
Australia's workforce regulations are complex and constantly evolving. Access Definitiv brings rostering, time and attendance, and intelligent award interpretation onto one platform, automating the entire process so your team can be confident your workforce data is accurate and compliant from roster to pay. Whether you have casuals, salaried staff under a Modern Award, industry-specific awards, EBAs or contracts, Definitiv Evo interprets them all automatically.
- STP Phase 2
- Integration with Fair Work
- Payday Super ready
Seamless Workforce Onboarding
Capture compliance information during onboarding.
Alleviate the stress of employee onboarding your workforce for both newcomers and your team with the inbuilt onboarding module. Simplify the documentation process by collecting essential information, including personal data and compliance details, with online signatures, eliminating the need for cumbersome email and paper trails. Efficiently manages and updates employee records while sending timely reminders about upcoming compliance updates, helping your team stay proactive and avoid compliance breaches.
Delivering results for complex workforces
$25k saved per year on people and payroll management costs after bringing payroll in-house and eliminating third-party processing.
"With Definitiv, you get more than payroll services; you get a more holistic HR solution, including onboarding, compliance and document storage like job descriptions and contracts."
Zero errors, every pay run with one platform and a single source of truth, Aerison runs a lean payroll team that executes timely pay runs with no errors.
"Access Definitiv is an intuitive workforce management solution packed with horsepower for analysing data and comprehensive reporting."
200 staff. Multiple awards. Fewer manual adjustments. Award interpretation, long service leave, and average salary calculations now require fewer manual adjustments and role changes for acting positions are handled with a start and end date. Set and forget.
"Allowing staff to update their personal details is a game-changer
for the college. For security, and cross-checking, we can generate an audit report, which we do for each pay run."
Read customer story
I was immediately attracted to the single unified platform since I automatically consider security. The more systems we use, the increased security risk.
Our solutions beyond Workforce Management Software
- Payroll Software
- Online Timesheet Software
- Payroll Security
- Award Interpretation Software
- Employee Self Service Software
- Payroll Compliance Software
- Single Touch Payroll
- Flexible Payroll Solutions
- Rostering Software
- Employee Onboarding Software
- Payroll Outsourcing
- Payroll Software Training
- HR Payroll Consultant
Workforce Management Software FAQs
What is Workforce Management software?
Workforce Management software streamlines processes and procedures to manage your team, ensuring you have the right employees with the right skills in the right place. Good Workforce Management software has inbuilt roster management, time and attendance and award interpretation requirements, payroll compliance, and a mobile app for employee experience, connectivity and self-service.
Read more about What is workforce management software?
How much does Workforce Management software cost?
The cost of Workforce Management (WFM) software varies depending on the size of the business, the number of users and the level of functionality required. Companies generally look for an integrated solution that includes payroll, HR, eLearning, and workforce management.
Read more about How much does workforce management software cost?
What are the key benefits of Workforce Management software?
Workforce Management software provides the following benefits:
- Streamline employee onboarding of new starters, ensuring compliance from day one.
- Scheduling, rostering, and availability optimisation.
- Controlling labour costs before they affect revenue.
- Inbuilt payroll software for a single source of employee data.
- Employee self service enables a more autonomous workforce.
- Supporting flexible working arrangements improves employee retention.
- Reducing unexpected gaps in the workforce and resolving inefficiencies as soon as possible.
- Reducing absenteeism to increase productivity.
- Avoiding employee fatigue or overwork and ensuring workplace health and safety policies are not violated.
- Keeping payroll compliance governance in check.
Is Workforce Management part of HR?
Workforce Management (WFM) complements and streamlines various functions of HR management. Depending on your business's size, complexity, and fundamental needs, you may need to consider WFM as part of a Human Resource Information System (HRIS).
What does a workforce manager do?
A workforce manager oversees productivity for the company. They assist with key business functions related to strategic human capital and resource allocation. They report on and analyse employee productivity at an individual and departmental level. The role also includes rostering & scheduling, time & attendance and ultimately, payroll compliance. Workforce managers are responsible for ensuring they use the right workforce management software.
What is the cost saving of implementing a Workforce Management solution?
Implementing Workforce Management software saves costs, including:
- Saving administration costs of onboarding as this can be automated and onboarding completed online.
- Time and attendance are managed with an integrated online app saving manual data entry.
- Fewer payroll errors save time and money by reducing rework and adjustments as the data is in one platform.
- Track hours and reduce unnecessary overtime, which saves costs.
- Employees can access their schedule, leave and payslips from an app anytime, anywhere, saving you time.
- Manage absences and resources from one place and connect with employees from the app - saving you time.
- With the visibility of the data in one place, you can strategically schedule the resources to suit your business budget.
- You will need fewer resources in the HR department due to automation.