Time and Attendance Software

Solution: Access Definitiv.

Empower your team with Access' Time & Attendance Software. Automate workforce attendance, scheduling, and compliance with real-time tracking that integrates directly into payroll.

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1. Build Custom Awards & Rules

Use drag-and-drop interface to easily create and manage timesheets, awards, and rules—no coding or consultants needed.

2. Track Time with an Online TimeClock

Employees clock in and out with a simple app, giving managers and payroll teams real-time visibility of hours worked and tasks completed.

3. Approve Timesheets with Flexibility

Set custom approval workflows with the option for multiple approvers, ensuring accuracy and compliance across your team.

Employee Time Tracking Simplified

Streamline workforce management with accurate, real-time time tracking. Access Definitiv delivers:

Employees can clock in and out using their mobile devices from anywhere, whether at work, on-site, or remotely.
Accurate geofencing ensures employees clock in and out at the correct location, reducing time fraud.
Time data is stored while offline and synced upon reconnecting, preventing data loss.

Streamlined Leave Management

Easily manage employee leave requests and approvals with a workforce management software. Employees can submit leave applications online, while managers review and approve them in real time—ensuring accurate payroll and workforce planning.

Easy submission and approval from desktop or mobile
Real-time visibility of leave balances and availability
Improved scheduling and reduced administrative overhead

Comprehensive Reporting and Visibility

Get real-time visibility into what your people are working on, how long it takes, and what it’s costing you. Turn that data into better workforce decisions.

Optimise costs: Analyse labour and overtime spend across your workforce.
Stay compliant: Audit payroll and time records, spotting exceptions before they become issues.
AI-driven analytics: Identify patterns and trends using AI to deliver workforce analytics for accurate forecasting, resource allocation, and cost management.
Act on trends: Uncover the root cause of time, attendance, and absence patterns.

Award Interpretation

Access payroll software solutions trusted by over 5,000 Australian businesses for over 35 years

The end-to-end process, from timesheet to employee pay, is now automated and more efficient with Definitiv. Data is available in real-time and correct, and errors in processing have been reduced.

Lisa Bergin Advance Formwork

We needed a product that was going to be seamless and adapt to our growing and changing business needs. Access has been able to offer that to us as well as provide our business with a solution that not only saves us time but also provides us with an intuitive and innovative solution.

Ashleigh Burnett - Senior Bookkeeper/Payroll TAMS Group

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Time and Attendance Software FAQs

What is Time and Attendance Software?

Time and attendance software is a digital solution that records and manages employee work hours, attendance, and leave—all from a single, central platform.

With Access Definitiv, employees can easily clock in and out using a mobile app or Online TimeClock, while managers can approve timesheets, gain real-time visibility of hours worked, breaks taken, and leave balances.

Seamlessly integrated with payroll, the system ensures accurate pay runs, supports compliance with workplace requirements, and significantly reduces administrative effort—streamlining processes for both HR teams and employees.

Why do I need Time and Attendance Software?

Manual timesheets are not only time-consuming and prone to error—they also create unnecessary admin and payroll headaches. Time and attendance software automates these tasks, helping businesses operate more efficiently while improving the employee experience.

With a modern solution, you get:

Accurate, real-time records for payroll and reporting
Visibility of labour costs, overtime, and attendance trends
Streamlined processing that saves time and reduces manual effort
Built-in compliance with awards, legislation, and workplace policies
Mobile Employee self-service for clocking in/out, viewing rosters, submitting leave, and updating availability
A faster, fairer experience for employees, improving engagement and transparency

How does Time and Attendance Software Work?

Time and attendance software automates the capture of employee start and finish times, breaks, and absences. Employees clock in and out using a mobile app or online platform, securely storing all data in a central system.

This data flows directly into payroll, where hours worked, overtime, and entitlements are calculated automatically. This not only reduces manual errors but also streamlines processing—saving time and improving accuracy.

The software also supports compliance with workplace regulations and industrial agreements by maintaining consistent records and applying award interpretations correctly, giving businesses peace of mind and reducing risk.

How do I track time and attendance of employees?

Businesses can effectively track time and attendance using real-time mobile software solutions. These solutions streamline workforce management and enhance accuracy in payroll and scheduling. Key components include:

Mobile App or Online TimeClock for Clock In/Out
Employees can conveniently record their start and end times using a mobile device or desktop interface. This reduces manual entry errors and ensures timely data capture, whether they're on-site or remote.
Automatic Timesheet Creation Linked to Payroll
Time entries are automatically compiled into digital timesheets, which integrate directly with payroll systems. This eliminates the need for manual calculations, reduces administrative overhead, and ensures employees are paid accurately and on time.
Real-Time Visibility of Hours, Overtime, and Leave
Managers gain instant access to live data on worked hours, overtime accruals, and leave balances. This transparency supports better decision-making, compliance with labour laws, and proactive workforce planning.
Employee Self-Service for Rosters and Availability
Staff can view their schedules, update availability, and request shift changes or leave through a self-service portal. This empowers employees, improves communication, and reduces scheduling conflicts.

How can Definitiv Evo help me track employee attendance?

Access Definitiv simplifies employee attendance tracking with powerful built-in time and attendance features.
It offers real-time visibility into rosters and timesheets, automates cost allocation, and integrates seamlessly with payroll—helping businesses save time, reduce errors, and stay compliant.

Employees can easily access their rosters, submit leave requests, and update their availability from any device, improving flexibility and engagement. Meanwhile, managers benefit from configurable reports and dashboards that support smarter, data-driven workforce planning.

Definitiv Evo is the platform's future-ready evolution for organisations seeking next-level AI capability.

With AI-powered insight dashboards and drill down on data, Definitiv Evo enhances visibility, reduces administrative effort, and empowers better decision-making across the business. Learn more about Definitiv Evo