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Definitiv
Payroll and Workforce Management for Construction
Australia’s construction sector is facing increasing complexity. Without the right systems in place, maintaining oversight, meeting obligations, and managing costs across multiple projects become even more challenging.
With an integrated workforce management solution, construction companies can bring clarity to operations by improving cost control, supporting compliance, and reducing time spent on manual admin.
"Construction employs 1.3 million Australians but productivity has dropped 9% in five years. 80% of firms still rely on manual or fragmented systems. Without modern workforce tools,
projects risk delay, non-compliance, and cost blowouts.”
- Master Builders Australia, Workforce Blueprint (2024)
Award Interpretation & Payroll Automation
Automate complex EBA and award calculations across sites and shifts with Access Definitiv. It applies the correct allowances, loadings, and entitlements based on role and conditions, helping construction businesses reduce payroll errors, meet compliance obligations, and pay employees accurately.
Site-Based Crew Tracking
Construction teams need real-time visibility into who is on site, what they’re working on, and how labour costs are tracking. Access Definitiv centralises this information in one connected system, helping project leads allocate resources effectively and avoid delays
Compliance Made Simple
Maintaining compliance across multiple job sites can be complex. Access Definitiv helps construction businesses stay audit-ready by tracking licences, flagging expired certifications, and controlling site access based on worker qualifications.
Fatigue and Safety Monitoring
Fatigue risk is a major safety concern in construction. Built-in monitoring tools help track shift limits, flag high-risk rosters, and enforce WHS requirements across sites. With these controls in place, Access Definitiv supports a safer, more compliant workforce.
Mobile Workforce Enablement
With Access Definitiv, mobile teams can access rosters, submit timesheets, and complete site forms directly from their device. Managers have visibility over their crews and operations, whether on-site or off, improving coordination across projects.
Access Definitiv is purpose built for the construction workforce
Payroll
Built to manage remote teams and complex construction projects
Access Definitiv streamlines end-to-end payroll for the construction sector. It manages complex pay conditions, multiple entities, and site-based teams effortlessly. Cut down manual admin, boost accuracy, and stay compliant across all sites, projects and people.
✅ Multi-entity payroll support
✅ Award and EBA interpretation
✅ Construction-specific allowances
✅ Integrated timesheets and leave
✅ Single Touch Payroll (STP) reporting
✅ Flexible pay frequencies
✅ Real-time payroll processing
EBA & Award Interpretation
Confident and compliant despite complex pay rules
The construction sector often handles a mix of Modern Awards, EBAs, and project-based work arrangements across numerous sites. Manually applying pay rules raises the risk of underpayment or overpayment and exposes businesses to compliance issues. Access Definitiv streamlines processing with a robust, configurable award engine that applies the correct pay rates, allowances, and entitlements for each shift and role. The date-driven processing adjusts to changing pay conditions to maintain payroll accuracy.
Learn MoreRostering & Time Tracking
Plan smarter, track faster, and adapt in real-time
Managing construction work schedules across multiple job sites is a constant challenge. Access Definitiv connects rosters and timesheets on one platform, delivering clear workforce visibility and showing the employees, locations, and shift allocations. Shift changes are updated quickly, with pay conditions applied automatically based on project, site, or role. Digital timesheets and mobile approvals reduce admin, improve accuracy, and help you control labour costs.
✅ Site-based rostering with built-in pay rules
✅ Real-time visibility across teams and shifts
✅ Mobile and on-site time capture
✅ Automated timesheet approvals
✅ Timesheets synced directly to payroll
Compliance & Certification
Ensure safety, compliance and audit-ready records
Access Definitiv helps construction businesses stay ahead of compliance risks by centralising workforce credentials, site access rules, and WHS requirements. With real-time licence tracking and proactive alerts, businesses can ensure only certified workers are scheduled on site and all records are ready for audits.
The platform also supports safety planning by flagging expired qualifications and linking compliance to rosters, helping teams meet obligations and consistency across every project.
Mobile Workforce & Onboarding
Support seamless onboarding and site mobility
Construction crews need fast, reliable access to essential tools and information. With Access Definitiv, workers can view rosters, submit documents, and update details from their mobile. This helps speed up onboarding, reduce admin, and keep teams moving and projects on track.
✅ Mobile access to rosters, payslips and forms
✅ Online submission of licenses and certifications
✅ Digital employee onboarding
✅ Self-service for personal and payroll details
Costing & Reporting
Gain visibility and control across every project and site
Accurate cost tracking is critical in construction with multiple sites, shifting crews, and evolving budgets. Access Definitiv provides real-time labour costing and configurable reports that help businesses manage project budgets, monitor trends, and support informed decision-making.
Learn MoreProject Visibility
Real-time insights across sites for complete oversight
Construction projects need clear, up-to-the-minute updates to stay on track. Access Definitiv offers next-level visibility with dashboards that show workforce activity, labour costs, and progress by site — all from one place. Managers now have complete control with the ability to track attendance, job allocation, and budget impact for each crew or location. This helps projects stay within scope, meet deadlines, and ready to adapt.
✅ Dashboards by project and site
✅ Crew and role-based labour cost tracking
✅ Instant reporting for stakeholders and audits
AI-Powered Insights
More intelligent decisions with less effort, powered by AI
Definitiv Evo enhances your workforce management data with AI-driven capabilities: reducing manual effort, plus smarter and faster decision-making. It adds an intelligent layer across payroll, reporting with deep dive analytics, team collaboration, and additional employee experience options to help construction teams plan, stay compliant, and respond timely.
Key capabilities include:
✅ AI-powered pay rule checks and compliance alerts
✅ Predictive labour costing and budget forecasting
✅ Extensive employee experience
✅ Smart workflows that reduce manual work
Advance Formwork, WA
"Definitiv has been a game-changer for Advance Formwork - like any new system, there is a learning curve, but once we got over this, we saw the benefits of improved timesheet processing, easier back payments, and more accurate job costing."
- Lisa Bergin, Advance Formwork
Helpful Resources
What Is Workforce Management Software?
Explore the important features of effective workforce management software.
Separate Applications vs All-in-One Platform
In this guide we explore the 5 key drivers of adopting a workforce management solution.
Guide to Workforce Management for Your Business
Workforce management solutions have three major advantages: value to the business, futureproofing and innovation.
How Much Does WFM Cost?
This includes implementation costs, the pricing model, software features, and any add-ons available that may suit your business.