Configurable Software - Definitiv

Configurable Software That Aligns With Your Business

Most payroll systems force you to change how you work. Definitiv Evo does the opposite — it adapts to the way your business actually operates.

Configure your structure, rules, and workflows once, and Definitiv Evo takes it from there. No workarounds. No compromises. Just a system that mirrors your organisation and automates the complexity.

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See how Definitiv Evo adapts to the way your business actually operates.

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How Definitiv Evo gives you confidence in every pay run

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Custom Fields That Drive Payroll

In most systems, custom fields are just static data storage. In Definitiv Evo, they do the work.
Custom fields connect directly to the pay engine so the data you capture instantly drives automated payroll outcomes — no spreadsheets, no side processes, no friction.

No more spreadsheets running alongside payroll
Everything you capture lives in Evo and feeds straight into calculations.
Custom data flows directly into pay rules
Configure the fields you need and let Definitiv Evo automate the logic behind them.
Report on new fields instantly
No development wait times — the moment a field exists, it’s reportable.

Configurable Rules & Workflows

Award rules, approval workflows, auto‑approval thresholds — in most systems, they’re locked behind development tickets. In Definitiv Evo, they’re fully configurable on the front end, giving payroll teams complete control without waiting on IT or vendor changes.

Build and update award rules with drag‑and‑drop
Design and modify rule logic visually, without code or development effort.
Set approval workflows that match how your team actually operates
Configure multi‑step approvals, role‑based flows, and variations for different business units.
Reduce manual approvals with automated thresholds you control
Define auto‑approval limits to eliminate unnecessary admin and speed up processing.

One Platform, No Workarounds

Spreadsheets, file uploads, and manual reconciliation introduce risk every time they sit alongside payroll. Definitiv Evo eliminates those external processes by bringing everything into one unified platform — so your team can run payroll with total confidence, without patching systems together.

No more toggling between disconnected systems
All rostering, timesheets, award interpretation, and payroll live in one place.
Eliminate file uploads and manual data reconciliation
No import/export cycles, no mismatched data, no double handling.
Spot compliance gaps at rostering, not after payroll
Catch issues early with real‑time rules and visibility built into the workflow.

Built for Workforce Diversity

No two workforces look the same — and your platform shouldn’t force them into a single mould. Definitiv Evo is designed to reflect your real organisational structure, handling multiple entities, pay calendars, roles, and award policies without workarounds or duplication.
The platform mirrors the business, not the other way around.

Manage multiple entities, pay calendars, and award policies from one place
A single platform that supports complex, multi‑layered organisations effortlessly.
Employees only see the projects and roles assigned to them
Cleaner visibility, tighter controls, and a better experience for your workforce.
Handle multiple awards for one person in a single day — with no duplicate records
Fluid movement across roles, sites, and awards, all within one employee profile.

Configure Once, Automate Forever

Once Definitiv Evo is configured to match how your business operates, automation takes over. Your rules, your structure, your workflows — applied consistently, every pay cycle, without extra effort or manual oversight.

Set it up once and let automation run every pay cycle
No repeated setup, no rebuilding logic — Definitiv Evo applies your rules exactly as designed.
Get notified before compliance records expire
Proactive alerts keep your workforce compliant without last‑minute scrambles.
Control exactly who can access what
Granular permissions down to individual tasks keep data secure and workflows clean.

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Why this matters for Australian businesses

No two Australian businesses run payroll the same way. With over 120 Modern Awards, state‑by‑state LSL and payroll tax variations, and workforce structures ranging from single‑site to multi‑entity, rigid payroll software forces teams into workarounds that create compliance risk, slow operations, and limit scalability.

Definitiv Evo is built to adapt — not constrain.

It mirrors the way each business actually operates, so payroll teams can run accurate, compliant pay cycles without fixing the system or bending processes to match software limitations.

Definitiv Evo adapts to your structure, your rules, and your workflows:

Award and agreement rules configured to your specific conditions
Your unique interpretations, allowances, and variations — captured and automated.
Custom fields tied to projects, departments, and cost centres
Data you collect directly drives payroll outcomes, without spreadsheets.
Approval workflows designed around how your teams operate
Multi‑step, role‑based, and business‑unit‑specific — fully configurable.
Compliance notifications tailored by role, record type, and expiry window
Proactive alerts that reflect your operational and regulatory needs.
Multi‑entity structures with granular access controls and reporting
One platform that supports complex organisations without compromising visibility or security.
Payday Super readiness (July 2026)
Future‑proofed compliance built into the platform.

Discover how Definitiv Evo can streamline your payroll & HR processes

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