When is the best time to upgrade payroll software in your cleaning business?
An integrated payroll platform is essential for any business looking to protect against human error, streamline processes, improve efficiencies and find a secure way of sharing data across your organisation. For contract cleaning companies, payroll will naturally dovetail into time and attendance (T&A) recording while your workforce is out in the field delivering contracts. If you still rely on paper-based systems using complicated spreadsheets rife with inaccuracies, consider replacing these legacy systems and integrating T&A with payroll. But when is the best time to make the switch?
Automating time and attendance with new payroll software in time for the new tax year
The most opportune time to change your payroll provider is at the beginning of the new tax year – April, so it keeps it nice and easy as the first period of the new tax year is also the first period that is processed with your new payroll provider. The key to a successful payroll switchover isn’t just timing; data quality is essential when planning a successful payroll migration project.
Switching payroll providers doesn’t need to be a headache
Most organisations will experience payroll errors or inaccurate data entries, with some being put off switching payroll providers completely, because they’re afraid the transition will be cumbersome and time-consuming. The good news, however, is that organisations switch payroll software providers all the time and successfully too! The transition can be smooth and uninterrupted if you do your research and put the necessary steps in place.
Suppose you are currently using time and attendance software technology. In that case, you will already be significantly reducing the potential for fraud and time-keeping disputes as finance teams can compare actual hours worked, against planned hours, therefore considerably reducing the chance of over-payments. Switching to payroll software that integrates neatly with T&A means you can further minimize operator error.
“The ideal time to switch to new payroll software is towards the end of the tax year, so you are ready to hit the road at the beginning of the next tax year. We recognise this is not always an option, so Access Ezitracker can work with your cleaning company to carve out a seamless, uninterrupted transition period, no matter what time of the year.
An efficient, reliable payroll system is one of the essential facets of any successful company. It’s more than just a way to meet financial obligations and prevent legal problems. A sound payroll system ensures your workforce is paid precisely what they are due for hours worked. Financial communication between employees (especially those working remotely and in the field) contributes to greater employee satisfaction and performance.”
Benefits of integrating T&A with Payroll using Access EziPay
- EziPay is a fully compliant HMRC-accredited payroll solution that is GDPR compliant with pension scheme auto-enrolment built in.
- EziPay is a cloud-based payroll system allowing users the flexibility to streamline data flow from EziBudget to EziPay.
- Automation is key to payroll, and EziPay covers everything from automatic pay calculations and deductions to real-time pension scheme enrolment, to RTO and HMRC reporting. EziPay makes payroll compliance easy for your business.
- Eliminate employee easy-to-create HMRC-compliant payslips. These make all the difference, so why not create them within EziPay while notifying employees when their payslips are available.
