UK
SG
MY
US
IE
Onboarded
One platform, one link, one seamless candidate onboarding and screening experience
Reference checks, pre-hire screening, inductions, contracts, e-signatures - you name it, Onboarded handles it all. Designed for flexibility, built for speed, and secure for ultimate peace of mind - your compliance team's dream come true.
85% of candidates complete their screening and onboarding in 24 hours or less
Our candidate screening and onboarding software delivers a seamless, no-nonsense experience that gets candidates into roles faster. Built for temporary and permanent recruitment agencies, fully compliant and designed to cut through the red tape, it ensures every new employee’s journey starts on the right foot.
Recruitment candidate onboarding
- Collect all essential registration info before the interview stage so you can place candidates into roles quicker than ever - contact details, job specifics, compliance docs, and more.
- One URL, that’s all. You'll have candidates completing their inductions, getting them where you need them, in a fraction of the time.
- Get candidates onboarded faster by collecting everything upfront—TFN, superannuation, IRD, workplace agreements, bank details, plus all compliance docs like licenses, certificates, IDs, and industry cards. Payroll set up made easy.
Candidate background screening
- Take the hassle out of Right to Work and VEVO checks with automated background screening. Our direct links to government databases enable you to perform real-time checks on visa statuses and work rights—compliance has never been quicker.
- Request, track, and complete reference checks without leaving Onboarded. Our native reference checking feature lets you send customised questionnaires, chase referees automatically, and view completed reports—all from one dashboard. No third-party logins, no scattered data.
- Set up your police checks with Onboarded, collaborating with top providers. Every completed check is automatically synced to your ATS/CRM including Vincere.
Reference checking built in. Not bolted on.
- Build questionnaires that fit your workflow. Tailor questions by role type, client requirements, or industry. Whether you need a quick character reference or a detailed competency-based check, you're in control.
- Send customised questionnaires via email or SMS, and let automated reminders chase referees so your team doesn't have to.
- One dashboard to track it all. See pending requests, completed responses, and overdue references at a glance. No more hunting through inboxes or logging into third-party tools to find out where things stand.
- Request references directly from candidate profiles from your ATS - no switching platforms, no separate logins.
All your pre-employment background checks in one place
Right to Work Checks
Eliminate the stress of your VEVO verifications with Onboarded. Our direct links to government databases enable you to quickly and compliantly verify visa status and work conditions in real-time.
Reference Checks
Launch reference checks directly with our built-in reference checking feature. Create custom questionnaires, send requests via email or SMS, and let automated reminders chase referees for you. Our dashboard gives you complete visibility without juggling separate platforms.
Police Checks
Order and automate police checks with leading providers through your Onboarded platform. All completed checks are automatically mapped back into your ATS/CRM.
Safeguard your agency with our step-by-step best-practice compliance framework
Speedy client onboarding
- Onboard new clients for your recruitment agency in days, not weeks with automated data capture that puts routine client-activation workflows on autopilot.
- Fully customisable client onboarding software, tailored to your business needs, allowing for a personalised and seamless activation process for each client.
- Automatically sync all new client information back into your CRM/ATS, including FastTrack360 and Vincere, making it your single source of truth and simplifying client data management.
Built in e-signature tool
- Our e-signature tool is built directly into your ATS, simplifying the process by combining document creation, sending, signing, and storage in one place. One source of truth.
- The multiple signee feature allows you to nominate the order of signatures with a speedy automated onboarding process, reducing manual effort and ensuring a smooth workflow.
- All signed documents are securely saved within your ATS, improving document management and compliance.
Secure and simple onboarding that's one step ahead
Complete compliance engine
Minimise the risk of costly compliance errors and free up your team's time to focus on growing your bottom line. Automate early-stage data collection and get automated task alerts to cut delays and eliminate costly mistakes. Keep your docs in check and fully compliant—no exceptions.
Bespoke by design, built for growth
Screening and onboarding software that adapts to you, not the other way around. With deep integrations, custom workflows, and mobile-friendly features, it's designed to get your clients and candidates work-ready, no matter how complex. Whether you're onboarding 1 or 100 candidates, our solution scales effortlessly, handling seasonality without costly interventions. Perfect for both hungry start-ups and ambitious enterprises looking to stay agile.
Built to secure your most sensitive data
Rest assured your data processing is secure with our enterprise-grade security and built-in data protection features. Protect your business, your clients and reputation all under the highest global standards.
Onboarded integrates with tools you're already using
- Onboarded supports a wide range of integrations with popular ATS, CRM, and payroll systems including FastTrack360, Vincere, JobAdder and Bullhorn, aligning with your existing business processes.
- The tool automates and enhances your onboarding process, reducing the need for manual intervention and minimising errors.
- Our onboarding software integrates with your existing business processes by automating and enhancing them to deliver outcomes faster.
Integrate Onboarded with Vincere
Already using Vincere? The integration between Onboarded and Vincere means you can start the onboarding process for any candidate from Vincere, without having to switch systems. Once a candidate completes the process their data flows right back into Vincere.
Integrate Onboarded with FastTrack360
Already using FastTrack360? The integration between Onboarded and FastTrack360 means you can start the onboarding process for any candidate from FastTrack360, without having to switch systems.
Onboarding that works with you, not against you
Hear what our customers have to say
In my 25 years of experience, I have never encountered a trio of systems that integrate as seamlessly as Vincere, FastTrack360 and Onboarded. The entire end-to-end process is effortless, allowing us to maintain a high level of operational efficiency.
We've eliminated countless hours of manual tasks, much to the delight of our candidates and clients.
See how Onboarded streamlines screening and end-to-end onboarding tailored to your recruitment agency’s needs
Recruitment technology that plugs into one innovative platform
From software products designed to solve key challenges, to a fully integrated solution:
- Attract new clients and candidates with Volcanic Recruitment
- Manage your operations with every stage, interaction and opportunity from our Recruitment CRM and overhaul manual efforts by adding Access Automate to the mix, growing your operations without more heads.
- Onboard through the best experience for candidates and clients with Onboarded.
- Pay and be pad with speed, accuracy and confidence, with Access FastTrack360's sophisticated pay and bill solutions.
Discover how Access can help your entire recruitment business become more productive and efficient – giving you the freedom to focus on clients and candidates.
