MicrOPay vs  Defintiv - Payroll Software Comparison

Access MicrOpay and Access Definitiv both offer comprehensive compliance benefits. However, the most appropriate solution for your business depends on its specific needs and circumstances.

MicrOpay

Access MicrOpay integrates with third-party task-based applications, often standalone solutions that need to share data and have data duplication and functionality. Integrating separate solutions can be complex, and data and compliance recording may not be easy to access or up to date against an employee record.

• Compliance using separate applications makes it harder to keep track and audit.

• Segments compliance records.

• Disparate and duplicated employee records.

• Manual data entry due to disconnected systems.

• Manual pay adjustments due to period based pay runs.

• Disjointed employee experience due separate task based applications - meaning that the employee has to remember and use an array of solutions to add data.

Definitiv

Access Definitiv offers payroll and workforce management, including onboarding, scheduling, time and attendance, award interpretation, payroll processing, compliance, document storage, and reporting, on one platform. Storing all the information in one system makes it available in real-time, creating a more streamlined and consistent user experience and simplifying data management.

• One record per employee for record maintenance, compliance, and reporting.

• Efficient compliance recording at onboarding.

• Data storage and delivery from one platform.

• Single data source for reporting.

• Automated pay adjusments from a date driven platform.

• A unified experience for employers and employees - all using one platform for workforce managment.

The key elements of workforce management - people, processing, and reporting need to work in unison to be efficient and provide confidence for compliance. 

MicrOpay

MicrOPay and task-based applications deliver control at a functional level, but the data is disjointed. To get a holistic vision of the workforce, each functional solution requires integration for data flow and visibility.

• Siloed reporting per platforms with seperate reporting formats - make it hard to get holistic reporting for strategy, compliance and record keeping.

• Separate logins for each platform compromise security, as users are forced to create and remember multiple passwords, increasing data breach risk.

• Task-based analytics and reporting often disjointed and require an external platform (Excel/BI Tool) to build workforce managment reports.

• Task-based applications require manual intervention which slows productivity and compromises data. Human error results in data discrepency and may negatively impact decision-making. Manual data entry also increases security breaches due to inconsistent security protocols.

Definitiv

Access Definitiv is a one-platform solution, which means all employee data is in one place. This delivers confidence for a business with user-based permissions, comprehensive reporting, and a dashboard in real-time to ensure full visibility.

• Single data source for all reporting and a single platform with intuitive data flows ensure your data is always available and up to date.

• One login with 2 factor authentication and user based permissions ensures data security.

• Single data source delivers comprehensive workforce management reporting.

• An all in one platform with employee and employer access means little to no manual data entry.

• Cloud based, all in one workforce management ensures data updates and reporting is delivered in real-time.

Workforce data provides valuable insights for decision-making. By analysing workforce data, you can gain insights and make informed decisions leading to improved business outcomes. With workforce data, you can identify trends in employee performance, turnover and absenteeism. This enables effective resourcing and operational efficiency. 

MicrOpay 

Using multiple systems to capture, process, and report on workforce management and payroll data hinders analysis and reporting.

• Inconsistent data formats - require manual intervention or third party tools to bring the data together for comprehensive reporting.

• Manual data entry - time-consuming and prone to human error.

• Data duplication and discrepancies - manual intervention is required, and it is hard to see the real source of truth.

• Delayed updates - utilising multiple systems means they all update data at different times.

Definitiv

Centraliased data in real-time improves productivity and efficiency and manages risk by delivering a holistic view of the workforce for decision-making.

• Centralised data from a single platform with inherited relationships.

• Reliable repository and data integrity with little to no manual data entry.

• Automatic data flow from onboarding throug the payroll ensuring a single source of truth.

• Real-time data means the business, employees and employers are always up todate and intune with each other.

Employee experience has a direct impact on engagement, productivity, and retention, which is why it is becoming more and more crucial. Employee experience begins before an employee even joins the company and can continue after they leave.

MicrOpay

Employee expereicnce using seperate applications for different task ensures all the task are taken care of in one way or another - but the fact that each applicaiton is different and the employee has several platforms often results in system fatigue and task being missed.

• Poor visibility for both the employee and employer With separate applications for workforce management, the employer often has poor visibility over the data input and tasks completed for workforce management which leads to confusion for both employer and employee.

• System fatigue often occurs when employees are exposed to a large number of systems. It can lead to decreased productivity, decreased morale, and increased errors.

• When multiple systems or tools are used to manage workforce management functions, it can lead to inefficiencies, frustration, and reduced productivity.

• Communication breakdown occurs if systems or processes make it difficult for employees to collaborate effectively.

• The hassle of navigating complex systems or processes leads to low engagement and reduced productivity.

Definitiv

An all-in-one workforce management ensures that the employer and employee have access to the data they need and the tasks that need to be completed in one place.

• Streamlined processing of all task on a unified platform means that employees and employers are always informed.

• Increased efficiency and accuracy due to less systems. Also less wasted time as one intuitive system captures and processes every thing for workforce management.

• Improved communication from a single source ensure the employee and employer can communicate and look at the same data.

• Unified employee experience for everything workforce managment related ensure satisfaction and a better experience.

Payroll and workforce management solutions are operational costs. Subscription fees are the most obvious cost associated with an operational solution. When reviewing Access MicrOpay or Access Definitiv it's imperative that customers have a holistic view of all workforce management costs. For example, software, training, employee experience, data collection, and reporting are all critical factors to consider when reviewing which of the two solutions best suits your business.

MicrOpay

Comprehensive Australian Payroll solution.

• Individual subscriptions in addition to your MicrOpay subscription.
• Individual contracts, support, and service agreements.
• Individual implementation plans, integration, and connectivity.
• Separate configuration for user-based access, which may incur additional costs.
• Training requirements per application, which may incur additional costs.

Definitv

Real-time All in one Workforce Management Platform.

• Payroll
• Time and Attendance
• Rostering and Scheduling
• Leave Management
• Onboarding
• Work Restrictions