How Aston Advantage went 100% paperless and doubled recruiter productivity with Vincere
Founded 16 years ago, Aston Advantage has grown into a leading recruitment agency specialising in mining and construction. With 50+ staff across Australia and the Philippines, the business recruits everything from labour hire to white-collar professionals.
Location
Australia
Specialism
Mining | Construction
Product
Vincere
Challenge
- Their legacy system became outdated and couldn’t keep pace with tech advancements like AI, integrations, and automation.
- Needed a modern solution that would support scaling the business and strip out admin-heavy tasks.
- Previous migration experiences were time-consuming and disruptive, making user adoption and implementation a key concern.
Solution
- Vincere, part of Access Recruitment, provided a future-ready CRM with Australian-localised support, deep functionality, and smart integrations.
- Hands-on migration guidance helped shift the mindset from replicating old processes to embracing new best practices.
- Mobile capability and paperless workflows.
Results
- Cut out admin-heavy tasks and redeployed recruitment admins into revenue-generating roles.
- Achieved fully paperless operations across all offices, improving efficiency and client impressions.
- Built a scalable tech stack with access to additional tools like FastTrack360 to support future growth to 100+ team members.
Why Vincere? Local support with global tech power
Aston needed more than just another CRM; they required a future-ready recruitment operating system.
“Vincere ticked many boxes: local support, data hosted in Australia, a strong product roadmap, and clever tools like the LiveList™️and LinkedIn integration. It wasn’t just tech, it was service that understood our market.”
With Vincere forming the core of the Access recruitment ecosystem, Aston Advantage could see the long-term opportunity: a tech stack designed for recruitment, with the flexibility to plug in everything from payroll to analytics.
The implementation: Learning from the past, getting it right
Having lived through a nightmare two-year migration in the past, Chantal wasn’t taking any chances this time. She led the project herself, working closely with Access recruitment specialists.
“I had to stop trying to make Vincere work like our old recruitment software. This was a better, more advanced platform, so it needed a new mindset. My project leads at Access really pushed me where needed, brought best practice, and helped us make smart decisions.”
The result? A smooth, high-impact rollout that avoided the pitfalls of the past.
The impact: Productivity up, admin down, and zero printers in sight
Since going live, Aston Advantage has completely reshaped how it works:
✅No more manual CV uploading
Admins in the Philippines were re-trained as recruiters.
✅100% paperless operations
From mobile job orders to radius maps that impress clients on-site, Aston Advantage has eliminated printing across every office.
✅Improved recruiter experience
New consultants from bigger agencies consistently praise Vincere’s speed, UX and structure. Once they learn the flow, they love it.
“We don’t own a printer anymore. We run Surface Pros and use the mobile app in the field; it’s all digital. We couldn’t have done this without Vincere.”
Ready to scale: From 50 to 100 team members with Access recruitment
As the business plans to double its headcount in the next five years, Aston Advantage lays the foundations with Access recruitment.
“I was sceptical when I heard about the acquisition. But there’s been zero change to our service; it’s the same team and support. What’s changed is the access to new tools and integrations. That’s what sealed it.”
Chantal’s now exploring the next evolution of her tech stack:
-
FastTrack360 to bring payroll in-house
-
End-to-end integration to eliminate inefficiencies and data silos
“I’m a fan. You delivered what you said you would, and that’s rare. But you’ve got to do the work. The product isn’t magic out of the box. You need to be hands-on, map your processes, and get involved in the migration. If you do that, it’s a game-changer.”
Don't take it from us. Hear from customers.
“Vincere stood out in particular with the features and functionality and for its end-to-end ability. Our consultants see it as a force multiplier instead of being something that they have to just go and input data."
" One of the huge things for us was actually having a CRM that we could use right across the business for all the different parts, all the different services that we offer. "
"It has helped us improve a lot of areas across the business, and consultants have adopted it really well. I think it's probably one of the leading platforms in the market, both where it is today from a functionality perspective, but also in terms of rate of innovation. "
Ready to see how Vincere can help transform your agency?
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