Streamlining EOFY: How Access Evo Automates Complex Accounting Tasks

For many Australian accountants, AI tools like ChatGPT and Gemini have become handy EOFY automation tools.

There’s no doubt they help you save time with tasks like writing emails or asking general questions about ATO rules, for instance.

But while they’re great for general productivity, these tools simply aren’t capable of helping with the more complex, accounting-specific tasks you need to check off during EOFY. Not only do they lack robust security, they are also not contextual nor trained on your specific client and tax data.

In this article, we explain the reason why ‘general productivity’ apps can only go so far for accounting firms like yours.

We also show how you can do so much more with our AI solution designed by accountants for accountants, Access Accountants Evo, providing videos of the kinds of EOFY tasks it can help with.

You may have heard the expression that ‘data is the fuel for AI.’ The problem with many AI-powered EOFY automation tools is they don’t have access to your firm-wide client and tax data.

They’re also not integrated with your accounting software and other core internal platforms, which means you need to constantly flip between apps to copy and paste data.

Of course, you could upload client data to these apps each time you use them. However, that’s not only time-consuming but also a clear privacy risk.

These limitations are why it’s worth considering an EOFY automation tool built specifically for accounting firms, like Access Accountants Evo.

Our powerful AI co-pilot Access Evo, which is fully embedded into Access Accountants Evo, automatically makes your firm-wide data AI-ready, whether it’s stored in multiple platforms, spreadsheets or PDFs.

This means Access Accountants Evo has access to all your firm’s data, including clients’ financials, tax records, payroll data and CRM interactions, in addition to external data from the ATO and Fair Work. All within a highly secure environment where your use of AI remains within a private secure environment. No customer data is used in OpenAI systems, it is all user role-specific, which means the technology can only access data based on existing software permissions and controls, and each individual’s use of our GenAI capabilities remains personally confidential.

With all these data sources unified in one place, Access Accountants Evo can do what most generic AI apps can’t – provide fast, accurate answers to even the most complex tax-related questions about your clients.  

1. Stay on top of tax changes in seconds

It’s likely you spend significant time during EOFY wading through websites and documents to get up to speed on the latest ATO rule changes or Fair Work Commission updates.

Access Evo eliminates this manual work, allowing you to ask specific compliance-related questions like you would to a human assistant, as shown in the video below.

2. Quickly check which clients have overdue lodgments

One of the most pressing EOFY priorities is processing overdue tax returns. To find out which clients are overdue, it would typically require sifting through their data, files and the ATO website.

With Access Evo, all you need to do is ask which clients are overdue, and you’ll get an answer straight away, as seen in the video below.

3. Effortlessly find client documents

Generic AI-powered EOFY automation tools can’t help you locate specific client documents, but Access Accountants Evo can.

The solution automatically converts PDFs and static files into structured, AI-ready data, which means they’re searchable not only by their title, but also by all the data within them.

This makes searches far more effective at surfacing the right documents, and you can do so by simply asking a question. For instance, you could ask:

●        “Find [client name]’s fringe benefits tax declaration for 2024.”

●        “Show me [client name]’s tax planning documents for last year.”

●        “Do we have an overdue tax return notice for [client name]?”

4. Ask client-specific questions

Taking up much of an accountant’s time in EOFY is not only the need to lodge tax returns, but also finalise trust distribution resolutions, complete Fringe Benefits Tax (FBT) declarations and provide clients with tax planning advice.

Because Access Accountants Evo has access to all your client data, these tasks are made far simpler. For instance, you could simply ask, “What’s the most recent trust resolution for [client name]?” or
“Which clients haven’t submitted their FBT declarations?”

Access Accountants Evo is more than just an EOFY automation tool – it’s the AI-powered solution designed to make your busiest time of year far more efficient and strategic.

Need to find a client document, check eligibility for a tax concession or surface overdue lodgments? With Access Evo, your in-built AI co-pilot powered by Microsoft OpenAI, you can get the answer in seconds.

Access Accountants Evo provides hands-off, self-driving automation that frees your team to focus on higher-value advisory work, not admin. And with all your workflows unified in one secure platform, you can shift from reactive deadlines to proactive service.

Concerned about data privacy? We hear you. Access Accountants Evo is privately hosted by Access and backed by our commitment to responsible AI, ensuring your firm’s data is safe and secure.

Discover how Access Accountants Evo can help your firm enhance EOFY with intelligent AI built for accountants.