Mechanical contractor software that runs project and service work on one platform 

Access Coins gives mechanical contractors live visibility into committed and actual costs, cost-to-complete, and forecast margin on every job, so long-running install work does not drift into overrun before anyone sees it. 

Capabilities: 

• Live job costing compares budget to actual as costs post, before month-end 
• Cost tracked by trade scope across piping, HVAC, plumbing, and sheet metal on the same job 
• Cost-to-complete and WIP reporting forecast final margin on long-running jobs 
• AIA progress billing generated directly from job cost data for commercial projects 
• Cash flow forecasting projects 30 to 60 days ahead based on historical payment patterns 
• Multi-entity consolidation for contractors operating across companies or regions 

Controls: 

• Permission-based approval workflows before invoices post 
• Automatic audit trail on every transaction, with segregation-of-duties conflicts flagged 

Access Coins automates the payroll that puts mechanical contractors at risk. The UA covers pipefitters, plumbers, steamfitters, and HVAC service technicians, each with their own local, fringe schedule, and prevailing wage determination, and the platform calculates all of it automatically. 

Capabilities: 

• UA rates, fringe benefits, and local-specific rules calculated automatically across every active local 
• Journeyman and apprentice classifications tracked per trade, per project, and per state 
• Certified payroll reports generated on demand for government and public works contracts 
• Multi-state payroll handling varying tax jurisdictions and prevailing wage rules automatically 
• Davis-Bacon prevailing wage applied automatically on federal and public works 
• Employee self-service for pay stubs, time off, and timesheets 

Controls: 

• Automated compliance monitoring flags prevailing wage and union rule exceptions before payroll runs 
• Full audit trail on every payroll run, with approval separated from processing 

Access Coins connects dispatch, work orders, maintenance agreements, time-and-materials billing, and job costing on one platform, so service revenue and its true margin no longer stay hidden in a separate system. 

Capabilities: 

• Intelligent dispatch based on technician skills, trade certification, location, and availability 
• T&M billing, with completed work orders converted into invoices automatically 
• Automatic billing and renewal of maintenance agreements 
• Mobile app for work order and task management and capturing labor, photos, notes, and customer sign-off in the field 
• Service work orders posted directly to job costs on completion 
• Service profitability tracked by customer, technician, and territory 

Controls: 

• Automated renewal alerts and contract profitability tracking 
• Approval workflows spanning quotes, work orders, and invoices 

Access Coins manages fabrication alongside parts, materials, inventory, and owned equipment on the same platform as job costing, so shop work, materials, and equipment usage all land on the job as they happen. 

Capabilities: 

• Fabrication managed in the same platform as inventory, equipment, and job costing 
• Inventory tracked to jobsite, with material costs posted to the job automatically 
• Equipment rental, maintenance, and repair tracked by location and utilization, with costs charged to the job as assets are used 
• Purchase orders matched to deliveries and invoices automatically, with budget checks before approval 
• Resource scheduling across concurrent jobs 

Controls: 

• Three-way matching between purchase order, delivery, and invoice before payment 
• Budget checks block orders that exceed available funds 

By the time a monthly report flags an issue, electrical contractors managing multiple jobs with a lean back office often find the cost of fixing it has already escalated. 

Coins AI and live analytics continuously monitors your business, delivering real time insights on your data so you can identify risks early and act immediately.  

Capabilities:

• Evo AI answers plain-English questions using your live Access Coins data  
• A live feed monitors cost, cash, and compliance risk around the clock and flags what needs attention 
• Pre-built financial and operational dashboards give portfolio-wide visibility to owners and controllers 
• Secure, construction-specific AI learns your business's own cost and schedule patterns

Controls: 

• All Evo AI actions run inside your existing Access Coins data permissions, with no separate access rules to manage
• Evo AI works securely in your existing system, protecting your data from training external AI models
• Full audit trail on every automated action