Civil construction software that protects margin from bid to final billing

Access Coins Evo gives project managers and financial controllers live visibility into cost codes, commitments, and cash flow across every active contract, with variance visible against budget as labor, equipment, and material costs post. 

Capabilities: 

• Real-time cost tracking against budget across all active projects, updated as labor, equipment, and material costs are posted 
• Cost-code-level detail for labor, subcontractors, materials, and owned and rented equipment 
• AIA progress billing and schedule-of-values invoicing for public agency and DOT contracts 
• Milestone and phase tracking tied to financial performance 
• Cash flow forecasting updated continuously as costs and billings move 
• Multi-entity consolidation for contractors operating across multiple legal entities or joint ventures 

Controls: 

• Approval workflows on contract changes, purchase orders, and subcontractor payments before costs are committed 
• Full audit trail on every financial transaction, with segregation of duties enforced 
• Budget alerts flag overspend trends while corrective action is still possible 

Access Coins Evo tracks every owned, rented, and leased asset across active jobsites, allocates cost to the correct project automatically, and surfaces utilization before rental periods renew, making equipment cost traceable to the job. 

Capabilities: 

• Equipment register covering all owned, rented, and leased assets, with location tracking across jobsites 
• Automated cost allocation to jobs based on actual usage, without manual time-and-rate calculation 
• Rental agreement management with utilization reporting that identifies underused assets before rental periods renew 
• Preventive maintenance scheduling based on hours or calendar dates, with repair history and parts tracking 
• Fixed asset tracking with automated depreciation schedules for financial reporting and replacement planning 
• Inventory management from central warehouse to jobsite, with reorder alerts and material allocation to specific projects 

Controls: 

• Budget checks block equipment orders and rental extensions that exceed available project funds 
• Maintenance alerts prevent breakdowns caused by missed service intervals 
• Utilization reporting distinguishes assets earning their keep from those carrying cost without return 

Access Coins Evo automates the full payroll workflow for public infrastructure work, from Davis-Bacon rate calculation through WH-347 submission, across multiple states, jurisdictions, and collective bargaining agreements, so compliance is confirmed before payroll runs. 

Capabilities: 

• Prevailing wage rates calculated automatically by project, jurisdiction, and trade classification for Davis-Bacon and state-equivalent contracts 
• Union rates, fringe benefit contributions, and local-specific rules applied automatically across every active collective bargaining agreement 
• Journeyman and apprentice wage classifications tracked per project and per state 
• Certified payroll reporting (WH-347) generated on demand for government and public works contracts 
• Multi-state payroll handles varying tax jurisdictions, workers' compensation rates, and prevailing wage rules automatically 
• Employee self-service for pay stubs, time off, and timesheets reduces administrative queries from field crews 

Controls: 

• Automated compliance monitoring flags prevailing wage and union rule exceptions before payroll runs, not after 
• Full audit trail on every payroll run, with approval separated from processing 
• OSHA safety incident tracking and training documentation maintained for compliance audits 

Access Coins Evo records every purchase commitment as it is raised, enforces budget checks before an order is placed, and lets field crews requisition materials from the jobsite. 

Capabilities: 

• Purchase orders tracked from creation through delivery to invoice payment, with every commitment allocated to the correct job and cost code 
• Subcontractor commitment tracking shows contracted liability before invoices arrive 
• Materials allocation to specific jobs and phases, with inventory tracked from central warehouse to jobsite 
• Field crews raise purchase requisitions from mobile devices, with approval routed automatically by amount and type 
• Supplier performance tracked on delivery reliability, quality issues, and pricing trends over time 

Controls: 

• Budget checks block orders that exceed available project funds before materials are ordered 
• Three-way matching between purchase order, delivery receipt, and invoice before payment is released 
• Approval workflows on all purchase requisitions, with escalation routing for high-value orders 

Access Coins Evo connects your field crews to the back office in real time, so the time, quantities, and costs that drive every civil job reach project managers and controllers as work happens. 

Capabilities: 

• Mobile time entry from the field, allocated to the right job and cost code as it's captured 
• Daily cost reporting from site - crews and foremen log production, quantities, and costs on any device 
• Mobile requisition order creation from the job site, transmitted to suppliers on approval 
• Owned and rented equipment hours captured in the field and posted straight to job cost 
• Photos, notes, and documents attached to the job from the field for a complete record 
• Feed alerts keep field and office in sync, surfacing changes the moment they happen 

Controls: 

• Approval routing on field purchase requisitions by value and type before costs are committed 
• Full audit trail on every field entry, with permission-based access by role and division 

Access Coins Evo puts insights into the hands of project managers, controllers, and finance leaders. Ask questions in plain language, see live job and portfolio performance, and let the platform flag risks before they reach your margin. 

Capabilities: 

• Construction-specific AI embedded into Coins ERP. Ask "which divisions are over budget?" and get an answer from live data, with action-based follow-ups 
• Real-time dashboards for cash position, job profitability, and portfolio performance, with role-based views and drill-down to any transaction 
• Predictive cost-at-completion forecasting from actual burn rates, at both job and portfolio level 
• Cash flow forecasting 30–60 days ahead as costs and billings move 
• Feed alerts for budget variance, cash warnings, and compliance deadlines 

Controls: 

• Answers and reports draw only from data each user is permissioned to see, by role and division 
• Configurable alert thresholds, full audit trail, and every figure traceable back to source 
• AI runs on your governed live data, held securely within your system, without feeding any external models