ERP projects can often fail in construction because they lack clarity. Ours don’t. With construction‑specific templates, clean data, role-based training, and tight governance, we take you from kickoff to go-live with confidence.
Access Coins Evo is built for construction, and our implementation approach is as specialized as the ERP itself. Our methodology is designed to help our customers mitigate delays and land value fast.
We run cross-functional workshops that challenge old processes and align your teams on measurable KPIs, from tighter financial control to cleaner WIP.
Out-of-the-box industry templates for project structures, cost codes, progress billings, subcontractor workflows, and payroll slash configuration time while embedding proven best practice.
A clear set of roles, simple change controls, and regular check‑ins keep decisions moving and stop scope creep from slowing momentum.
Implementation of our ‘Core’ suite takes 7-10 months. Far faster than the industry average of 12-24 months.
“Implementation was perfectly organized by the Access Coins team. I really appreciated that expectations were set, and I knew what was happening and when. Communication was excellent.”
- Gretchen Riddle, Controller, A&G Services
Discovery
We dig into your real workflows and pain points so Access Coins fits your business from day one. Through structured workshops and clear requirements, we lock in the scope and outcomes early.
Solution Design
We map your processes and configure your environments, templates and data needs. You get walkthroughs and a design that matches how you actually operate.
Data Migration
Bad data in, bad data out. We audit your legacy data before migration, help you clean what matters, and leave behind what doesn’t - so your reporting is trustworthy from day one.
Training & Change Management
Your team learns the system through role‑based training using your actual data. With assigned superusers and a user portal for documentation, your team builds confidence long before go‑live.
Testing & UAT
Workflows, permissions, financials, compliance and reporting are tested end‑to‑end. Your team validates everything through User Acceptance Testing before go‑live.
Go‑Live
Whether phased or big‑bang, you launch with hands-on support from the delivery team. The system fits your business, and value lands fast.
“With construction in particular, experience truly matters. Access Coins holds a legacy of decades of Tier 1 implementations, and with that institutional knowledge comes the confidence to navigate complexity and deliver results.”
— Troy Munroe, Consultant Manager, Access Construction
We don’t walk away at go-live. Our delivery team stays close through a dedicated Hypercare period, resolving issues quickly and keeping momentum stable. Then you move into long-term support with the experts you need on-hand.
Foremen buried in paperwork can now rely on their field team capturing time on mobile. One time entry updates payroll, job costing, and compliance automatically.
Field teams are now productive on site, not stuck in the back office.
Through tracking service agreements in spreadsheets, maintenance contract renewals were getting missed. When construction and service were connected on one platform, the revenue that was already there became visible.
$850K in service agreements were surfaced, now captured by Access Coins Evo.
With the back office always chasing the field for cost data, invoicing was taking a week on average. After implementation, job costs were updated in real-time and invoices were issued within a day, accelerating cash flow.
“The silo from back office to field is now completely eliminated." - Morgan Lassise - P1 Construction
Typical implementation periods for Access Coins Evo for specialty contractors are:
Timelines vary by project scope, business size, and how many modules are being deployed. Most contractors see structured, phased implementations across several months, with each phase clearly planned in a central Project Initiation Document (PID). The plan is agreed upfront, so you always know what’s happening and when.
We run workshops with your functional leads to understanding your real workflows, pain points, and goals. From there, we define requirements, agree the scope, identify risks and constraints, and build your PID and project plan. This creates full alignment before configuration begins.
We use construction-specific templates to give you a proven baseline for project structures, cost codes, financials, subcontractor workflows, and payroll. We then refine these to match how your business operates so you’re not starting from a blank page.
We work with you to audit legacy data, identify what should be migrated, and help clean it so only accurate, usable information enters the new system. Clean data is essential for reliable reporting and adoption, which is why data quality checks happen at every stage.
You’ll need a project manager, functional leads for each area, and subject matter experts who can validate workflows and test the system. The more available and empowered your internal team is, the smoother the implementation.
Common risks include unclear decision-making, stretched internal resources, competing BAU responsibilities, and late requirement changes. Our governance model - clear roles, structured change control, and regular steering meetings - keeps momentum up and scope stable.
Change management is embedded throughout the process: role-based training, superuser development, documentation, and a user portal for ongoing guidance. This ensures teams understand not just the system, but how their day-to-day processes will evolve.
UAT is where your team verifies that workflows, permissions, financial calculations, compliance rules, and reports work as expected. With your key users actively testing the system, issues are caught early, long before launch.
You move into a Hypercare period where our delivery team stays close to resolve issues quickly and stabilize usage. After that, you transition into long-term support backed by our Customer Success team.
You get a dedicated Customer Success Manager, online and telephone support, and access to a Lead Technical Support Engineer. You can also access consultancy for reporting, KPIs, workflow improvements, and automation as your needs evolve.
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