Expense Management Software
Streamlined expense management solution tailored for Malaysian businesses
Access Expense software is utilised by over 100,000 individuals worldwide, enabling them to simplify their processes and enhance control and visibility in expense management.
Easy expense claims processing for businesses in Malaysia
Due to familiarity, many businesses stick to the traditional method of processing employees' claims through manual paper forms. However, this approach is time-consuming, prone to errors, and difficult to track. Access Expense revolutionizes the expense claims process by digitising it, making claims effortless for you and your employees, ultimately saving you valuable time and money.
Easy to use
Get started with your expense claims, without the need for training, with our clear and intuitive user interface.
Expense mobile app
Allow your employees to quickly and easily file their expense claims, and you to approve them, anytime, anywhere. OCR technology helps to auto-populate your claims details. Get notified whenever your claims are approved.
Multiple settings and options
Multi currency, multiple levels of approvals, multi levels of settings for you to customise Access Expense according to your needs.
Prevent fraudulent or claims that do not adhere to your policy
Access Expense prevents your employees from reusing receipts that they have already submitted and its built in logic checks prevents employees from submitting claims that go against your policies.
Accounting integration
Access Expense integrates with Access UBS Accounting and Payroll so that you don’t need to manually input your expense figures into your accounts.
Access Workspace
Access Workspace is a software solution that joins together all your systems, data and people in one place, including Access Expense. Your employees and yourself will be able to use Access Expense and many other Access Group solutions through a single password and sign-on securely.
Leading online expense software features
Submit expense claims
Filing expense claims is easy with Access Expense. It starts off with our Access Workspace software solution, that provides a single sign-on experience and security for Access Expense and other Access Group software.
The clear and intuitive user interface for Access Expense makes filing claims simple and requires little to no user training. It auto calculates your tax amount in your claims and allow you to upload multiple receipts at once. Choose which receipts go with your claims and get notified when your manager approves them.
Mobile app
The Access Expense mobile app makes it easy for everyone to file their claims, regardless of whether you’re always on the road or on your way to the office. Anytime, anywhere.
With your smart device, take a photo of your receipt and our Optical Character Recognition (OCR) technology auto populates data into your expense claims.
For managers, approve claims on the go and get more work done!
Mileage claims
Submit personal mileage claims with Google Maps automatically determining mileage
Check mileage claims with our built-in journey tracker. By entering your starting and ending locations, we calculate the distance so that you don’t need to keep track.
Multiple flexible settings
Every business is unique and so are your needs. Access Expense lets you customise according to your company expense policies with its multiple settings menu.
Create rules for each expense type. Set limits for your claims. Make it mandatory to attach receipts for your claims. Setup multiple currencies and your local taxation rates. Decide which members within your organisation are allowed to file expense claims.
Get started with our default settings and edit accordingly.
Expense Reports
Understand your expense claims with our analytics. Start from the big picture and drill into specific details that you want to focus. Create filters to uncover trends and detect abnormalities in your claims.
Accounting integration
Access Expense offers a seamless integration feature that allows users to link expenses recorded in the system with EasyPay and UBS Accounting or Payroll. An interface enables users to take exported data and easily convert it into a readable format, ensuring smooth data transfer and compatibility between the systems.
See the full Financial Management software suite
Our financial management software suite can help you build a scalable system that integrates with other Access and third-party applications – providing you with one single version of the truth. See how we can help empower finance teams with the tools to maximise profitability and cash flow and increase efficiency, giving you greater financial control and the power to grow your business with confidence.
Expense Management Software FAQs
What is an Expense Management Software?
Expense Management Software is a digital tool that helps businesses track, manage, and streamline their expenses. It automates the process of recording expenses, submitting expense reports, and reimbursing employees, making it easier and more efficient than manual paper-based systems.
Why do you need to shift from paper forms to Expense Management Software?
Shifting from paper forms to Expense Management Software offers several benefits. It eliminates the need for manual data entry, reduces the chances of errors, saves time, and increases efficiency. Additionally, it provides real-time visibility into expenses, improves compliance with company policies, and simplifies the reimbursement process for employees.
How will the Expense Management Software help you scale your business in terms of Expense Management?
Expense Management Software facilitates business scalability by providing a centralized platform to manage expenses. It allows businesses to easily handle a growing number of expense transactions, streamline workflows, and enforce standardized expense policies. As the business expands, the software ensures that expense management remains efficient, consistent, and scalable.
How does Expense Management Software simplify the expense management process?
Expense Management Software simplifies the expense management process by automating various tasks. It enables employees to capture expenses digitally, automatically extracts data from receipts, categorizes expenses, and generates accurate expense reports. The software also automates the approval and reimbursement process, reducing manual intervention and minimizing errors.
Why do Malaysian businesses need to use Expense Management Software?
Malaysian businesses can greatly benefit from Expense Management Software. It helps them streamline expense tracking, ensure compliance with local tax regulations, and improve financial transparency. The software enhances control over expenses, reduces paperwork, and provides real-time insights into spending patterns, ultimately promoting cost efficiency and better financial management.
