Access Financials

Effectively and accurately manage all elements of accounting. From core ledgers to credit control, Access Financials provides you with the ability to run large volumes of transactions more efficiently.

• Manage, monitor and report from every angle - branch, department, group, fund or project.
• Multi-currency accounting and automatic exchange rate conversion and GST rates.
• Easily manage intercompany transactions and multi-entity consolidation.
• Calculate tax and GST as you go.
• Automate bank reconciliation and manage by exception only.
• Get an instant view of financial performance with interactive, configurable dashboards.
• View, update and approve financial data directly in Microsoft Outlook.
• Easily report in Excel with two-way integrated reporting.
• Change, merge and amend account records and transaction details – all with a full audit trail.

Access Financials Projects module gives your team the tools to plan and manage projects efficiently and profitably. This allows you to keep track of project time and costs in real-time, accurately recognising revenue, speeding up invoicing and better managing your cashflow.

• Create estimates using flexible project costing such as value, rate or cost-plus and discounts. Attach budgets and forecasts to work breakdown structure.
• Use online or mobile apps to quickly record time and expenses against a project.
• Use the purchasing module to keep control of costs and payments, share and keep records electronically and automate invoice matching to help streamline purchasing.
• Interactive scheduling tool allows you to book resources and ensure you are within budget.
• Stay on top of projects through automated budget checks, alerts and notifications.
• Uncover budget issues and opportunities as they happen
• Capture key project information and documents using templated forms, automate tasks and approval processes.
• Choose from multiple billing types – project milestone, percentage fee, work-in-progress billing - within a single project
• Transactions feed straight into your Access accounting system, keeping your accounts accurate and up to date

Use consolidated financial reporting software to gain real-time visibility to make informed decisions.

See real-time business performance, slice-and-dice the data, and produce financial reports in seconds. Automated data collection and financial reporting made easy.

• Access Workspace populates with a set of standard dashboards for an immediate view of your organisation’s performance and KPIs, with drills and filters to the underlying data and the detail.
• Designer licenses let you create your own dashboards with as many new insights as you wish.
• Create powerful and professional financial management reports that deliver deeper insights and analysis. Deliver up-to-date, real-time visibility of core accounting data.
• Build complex reports in minutes using the in-built report writer. Create up-to-date P&Ls, balance sheets, debtor and creditor summaries, budgets and forecast reports
• Create a professional report pack with branded coversheet, contents page and page numbers to deliver key decision-making information.

Take charge of the entire procurement process – from supplier management to payment. Stay in control of suppliers, implement purchasing policies, automate approval processes and receive a full audit trail.

• Use simple online screens to submit new supplier or purchase requests and upload purchasing documents.
• Keep control of costs with automated budget checks and commitment tracking.
• Automatically capture invoice data, match POs and manage payment conditions.
• Get approval notification for purchases, invoices and exceptions via email.
• Manage part-pay, multiple currencies and discounted invoices.
• Electronically store all supplier agreements, documents and purchase history in a secure environment for analysis and auditing.

Eliminate error and reduce administration with automated purchase-to-pay software that fully integrates with your core accounting and other financial management software modules.

• Save time and avoid mistakes with instant data capture.
• Increase accuracy of audits with an easily traceable audit trail.
• Automate purchasing through electronic data capture.
• Instantly extract and validate information from different invoice templates.
• Automatically match invoices to purchase orders and goods received notes.
• Easy approval workflows that route invoices to the relevant non-finance person and let’s them see all the information they need to make a decision.
• Secure digital document storage with quick search, invoice audit trails and the ability to attach correspondence and other relevant files to invoices.

Combine your asset register with your finance system, for one single set of data. Designed to help you account for large numbers of assets, or those that have non-standard depreciation, it makes managing and auditing your asset register easy.

• Easily import asset information and record a wide range of data including purchasing, maintenance and general ledger account details.
• Set default depreciations and run depreciations, revaluations, additions, disposal and duplication on individual assets, selected assets or in bulk.
• View current value of assets and get an ‘at a glance’ version of previous years.
• Track any changes to assets and a receive full audit history.
• Receive regular general ledger updates.

Streamline the sales-to-cash process to help reduce processing time and costs. By integrating your invoicing and credit control, outstanding payments are secured quicker, disputes are resolved sooner and cash flow is improved.

• Quickly and accurately create estimates, quotes and repeat orders.
• Easily set up product and service options, variable and promotional pricing, and customer discounts.
• Automatically check orders against credit limit, payment history, availability and pricing.
• Receive alerts for new sales, credit breaches or actions.
• View, prioritise and manage outstanding problem debts.
• Automated transaction postings and debt write-off routines.

Know exactly what inventory you hold at any point in time, get up to-the-minute valuations, and keep a check on how much you’ve invested and how quickly it’s moving, so your cash isn’t tied up.

• Improve stock forecasting using ‘anytime frame’ and ‘what if’ scenarios to help time new sales orders, purchase orders and supplier lead times.
• Reserve and allocate stock to specific orders or priority customers.
• Flexible enquiry screens.
• Delivery notes and invoices are automatically created, and sent digitally or printed.
• Non-finance staff can raise purchase requests and verify receipts.
• Approval workflows keep control of costs and payments.

Access Workspace, our innovative cloud-based platform, brings together all your Access software so it works together from a single set of data – improving accuracy and efficiency across teams. Everyone gets access to a personal dashboard with the apps, data, documents and communications that are relevant to them.