Your Complete Expense Policy Toolkit
We’ve pulled together your legal obligations and industry research and added it to our own best practice to provide you with everything you need to write a new staff expenses policy.
view brochure request a demoWebinar: How to write a Staff Expenses Policy for your organisation
Blog: Keep your policy up-to-date!
When expense policies are not updated and communicated, employees can be left confused by what they can claim.
Blog: Expense policy jargon debunked
If you’re planning on giving your expense policy a bit of a facelift, it’s a good time to get rid of any incomprehensible jargon.
Blog: Mileage claims driving you mad?
If your expenses policy doesn’t offer clarity, then you could find yourself with team members who resent getting behind the wheel.
Expense Policy Toolkit
What the law says on staff expenses
Your new expense policy starts here…
The logical starting point for any policy, we have collated the laws that you must abide by for the most common expense types businesses offer.
Webinar: Managing Expenses 101
the law, jargon and when to review
Typical business expense limits
What limits do most businesses set?
We conducted research to find what expense types most businesses offer and the limits they set for them. Use our factsheet to benchmark your organisation.
Access Expense Report 2019
Insights from our system for your benefit
We've analysed millions of expense claims from all Access Expense users to help you write a new, or hone an existing, expense policy for your organisation.
Webinar: Expense policy report 2019
what do most companies do?
What NOT to do in an expense policy
How many are you guilty of!?
Our whitepaper lists some of the common mistakes to avoid if you want an expense policy that staff will readily accept and still encourages a reduction in spend.
Expense limits quick reference guide
Spend less time on expenses by optimising your process
Our best practice advice is to provide an ‘at-a-glance’ guide to your expense types and limits alongside your policy for employee’s ease. Here’s how that might look.
Webinar: How to write an expense policy
Our experts guide you through the process
Two of our expense management experts with decades of experience between them take you through the law, what not to do and our best practice advice.
Expense policy best practice
Our advice to help you to form your own successful policy
We’ve taken a look at the law, industry limit ‘standards’ and data from Access Expense before adding our own extensive knowledge to provide you with our guidelines.
Webinar: VAT, fraud and enforcement
where you could be missing out with expenses
Creating a FAQ document for staff expenses
Further optimise your expense process
Best practice is to create an expense FAQs to answer those unusual scenarios, keep your policy succinct and to save your team time. Here’s how it might look.
Expense policy template
Download and use to create your own policy
We’ve provided you with all the information you’re likely to need but if you’re still struggling to write your new policy, use our template and tweak accordingly.
Build a winning business case
including one for Expense Management Software
Our guide to writing a business case that’s likely to succeed. Includes what you might want to consider if it’s an Expense Management Software upgrade that you’re recommending.
Access Expense brochure
Complement your new policy
If you want to build on your new expense policy by optimising how your employees claim, how managers approve and finance pay, take a look at Access Expense.
Request a demo of Access Expense
Your complete business expenses solution
Arrange a quick demo with one of our expense management experts to show you around the live software and chat through how it might work for you.
Webinar: Managing Expenses 101
The law, jargon and when to review
One of our Expense Management Experts takes you through expense law, what all the jargon means and how often you should review your policy.
Webinar: Expense policy report 2019
What do most companies do?
Expense Expert Cat Rodgers shares the findings from our recent industry research as well as what the customer data in Access Expense told us.
Webinar: VAT, fraud and enforcement
Where you could be missing out with expenses
Expense Expert Cat Rodgers explains how you can realise the benefits of user adoption, how to minimise expense fraud and maximise your VAT rebate.
Looking for more advice?
At Access, we’re focused on helping organisations to improve their margins whether through greater cost control, improved productivity and efficiency or compliance.
If you have any questions about how we can support your business speak with one of our specialists today.
