Posted 1 August 2015
Who is liable?
Under health and safety law, employers owe the same duty of care to both staff who drive their own vehicles, and staff who drive company owned, leased or hired vehicles.
It is also an offence to “cause” or “permit” a person to drive without a valid licence, expired MOT, or to drive a vehicle that is in a dangerous condition.
To ensure that work related journeys are safe, employers must conduct suitable risk assessments. For example making sure staff are fit and competent to drive safely and vehicles used are fit for purpose.
According to the Health and Safety Executive, by law every employer must:
Automated duty of care
While it’s relatively simple for employers to do this for company owned vehicles, it can be more complicated when staff use their own vehicles for work. With aCloud Expense duty of care, employers will be able to upload live documents such as vehicle tax, insurance, MOT and licence details of privately owned vehicles used for work. This ensures that there is no mistake in the data entered, prevents the use of unfit vehicles and reduces the risk of liability to the employer.
Employers will be able to:
To find out more how aCloud Expense can help you implement a duty of care policy for privately owned vehicles used for work, request a demo now and one of our representatives will give you a tour of the product.