Business and travel expense

Benefits from cost savings through efficient processes, reduced errors, lower travel and entertainment spending, improved tax compliance and increased management control.

Business expense management

Business expense management

  • Small to medium enterprises (SME’s) require effective receipt management, facilities for tax declarations, accurate reporting and employee policy compliance.
  • Integration with all the major banks and credit cards will let users upload statements and automatically link the relevant lines to each cardholder.
  • Expense automation increases the levels of VAT reclaimed by defining rates by type of expense, and sets controls to ensure VAT receipts are attached before authorising the claim.
  • Keep employee expense claims moving by sending alerts to notify the relevant people when action is outstanding.
  • Finance teams minimise data re-entry and do away with guesswork, to avoid human error.

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Travel and Expense (T&E) management

  • A built-in mileage verification tool avoids the need to manually check distances. Claimants simply enter the start and destination postcodes. The system then uses HMRC approved mileage rates to calculate the value.
  • The solution allows for options to adjust routes and add detours where necessary.
  • Encourages employees to submit expenses anywhere that there is an internet connection and get claims in promptly, rather than waiting until they’re back in the office. This makes for productive use of downtime on the train or in the airport lounge.

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Travel and Expense (T&E) management
Multiple currency

Multiple currency

  • Easily enter travel expense claims with e-receipts on your smartphone, tablet or laptop in all currencies
  • More accurate and timely information for finance teams when you enter your e-photo receipts on the go.
  • The option to manually enter exchange rates or link to an ER website for live updates.
  • This tool uses historical rates to calculate foreign exchanges so you don’t have to, regardless of when you submit your claim.

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Detailed features at a glance

aCloud Expense is the leader at bringing together all your expense management needs. Each feature has been developed to help your business save time and money.

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Isabella Ramirez

We love the mobile features, particularly the ease of attaching photos of receipts. The response of our mobile people is strongly positive – people have sought me out to tell me they love it.

Isabella Ramirez - Systems Accountant at Lumata