Track and record staff expense claims. Pay volunteer expenses on time and manage your campaign effectiveness and costs.
Managing costs and resources
Staff salaries can be the largest single expenses for most organisations. Charities, non-profits and NGOs need to make every penny last and the best way to do this is to effectively manage your employees’ hours, overtime and most importantly, expenses.
Expense management should be part of every organisation’s governance and internal controls. An expense claims policy, software which allows employees and volunteers to easily submit expenses, and a comprehensive reporting suite will help charities and not-for-profits to manage their costs and use resources wisely.
Easily track and record all expense claims with aCloud Expense. Link costs to projects and fundraising campaigns so that your finance* and accounts teams are able to report on all aspects of spend.
* aCloud Expense integrates with your existing finance systems. Looking to move to cloud accounting and finance software? Power your processes with aCloud Financials - Access aCloud’s premium finance solution.
Organisations with volunteer workforces face particular challenges when it comes to managing expense claims, with high churn rates and low value or sporadic expense claims.
Based on The Charity Commission guidelines: Volunteers aren’t paid for their time but should be paid for any out-of-pocket expenses. These expenses could include: travel, postage and telephone costs if working from home, or essential equipment such as protective clothing.
Temporary workers, employees and volunteers can all submit expenses easily using a common tool. aCloud Expense provides a solution where the interface is clear, intuitive and designed with people in mind. aCloud Expense gives you the flexibility to only pay for what you need and to scale the solution according to seasonality, fundraising events or one-off campaigns.