Integration

Reduce complexity and lower business administration and infrastructure costs. All your modules, tools and external applications exchange data in real-time, creating a continuous flow of high-quality accounting information across your organisation with no duplication of information or effort.

Eliminate duplication, minimise error

Building a single, central database for all your business activity is the most important step in eliminating data duplication. When you enter data just once, the potential for human error is significantly reduced. Problems arising as a result of inaccurate information - costly to fix in time and money - are far less likely to occur.

Boost productivity

Integration also increases productivity. By extending the use of your central accounting systems into every area of your business, all of the information entered or maintained by workers, whether remote or office-based, can be entered or captured on browser-based web forms, validated and then integrated with your core business data. Everyone from the shop floor to the accounts department needs enter data just once, saving time and money across your business.

The key forms of integration we provide are outlined below.

Integration within your solution

All the modules and tools within the accounting software are designed to work in harmony with each other. Each time you enter a transaction, live updates occur across your solution so that everyone has the same view of your business data.

Integration with your other applications

We can also facilitate data exchange with your other applications, enabling you to keep your existing investments while reaping the efficiency gains of a centralised solution. Business information generated within an online ordering package for example can flow directly into your accounts, (and vice versa). You can set rules so that information entered in one application automatically forces events in the other, while reports span and combine information from both.

We can also apply the same look and feel across your entire solution. This ensures that your users can easily locate the information they need with minimal training and without disruption to overall productivity.

Integration with MS Office

Two-way links with Microsoft Office allows you to work on your business data using the functionality you feel most comfortable with, enabling you to carry out your daily accounts administration and management reporting tasks without leaving the Office environment.

Your Outlook Today screen can be configured to display vital accounts information and functionality - for example, the purchase invoice authorisation option gives you a personalised list of your outstanding invoices and the power to approve or reject them; all within a pop-up window, embedded into Outlook Today.

You can authorise purchase invoices, post recurring journals, view your top 10 customers or top 10 products and much more.

Attach & retrieve documents (including e-mail)

Electronic documents can be attached directly to accounts records, from within Microsoft Office. In the case of in-bound emails, you can establish rules automatically filtering and attaching correspondence to your customer, supplier and prospect files - bringing the ideal of the 'paperless office' another step closer.

You can also view all the documents held in your solution without leaving MS Office: for example, if you are working in Word, you can display all the Word files associated with your chosen record. This provides instant, companywide access to past correspondence, and enables you to reference, duplicate and revise previous documents when issuing new correspondence.

'Quick find' search

You can search your entire database without leaving MS Office. For example, if you are working in Outlook when an e-mail is received from 'J. Jones & Sons' you can instantly and simultaneously interrogate your sales and purchase ledgers (and prospect records) for a company of that name, while remaining in Outlook. Search results are displayed in a pop-up window and records can be investigated in further detail by clicking on the attached Smart Tag links.

See also:

• Document management
• System-wide benefits > web-enablement