Integration
Reduce complexity and lower business administration and
infrastructure costs. All your modules, tools and external
applications exchange data in real-time, creating a continuous flow
of high-quality accounting information across your organisation
with no duplication of information or effort.
Eliminate duplication, minimise error
Building a single, central database for all your business
activity is the most important step in eliminating data
duplication. When you enter data just once, the potential for human
error is significantly reduced. Problems arising as a result of
inaccurate information - costly to fix in time and money - are far
less likely to occur.
Boost productivity
Integration also increases productivity. By extending the use of
your central accounting systems into every area of your
business, all of the information entered or maintained by workers,
whether remote or office-based, can be entered or captured on
browser-based web forms, validated and then integrated with your
core business data. Everyone from the shop floor to the accounts
department needs enter data just once, saving time and money across
your business.
The key forms of integration we provide are outlined below.
Integration within your solution
All the modules and tools within the accounting software
are designed to work in harmony with each other. Each time you
enter a transaction, live updates occur across your solution so
that everyone has the same view of your business data.
Integration with your other applications
We can also facilitate data exchange with your other
applications, enabling you to keep your existing investments while
reaping the efficiency gains of a centralised solution. Business
information generated within an online ordering package for example
can flow directly into your accounts, (and vice versa). You can set
rules so that information entered in one application automatically
forces events in the other, while reports span and combine
information from both.
We can also apply the same look and feel across your entire
solution. This ensures that your users can easily locate the
information they need with minimal training and without disruption
to overall productivity.
Integration with MS Office
Two-way links with Microsoft Office allows you to work on your
business data using the functionality you feel most comfortable
with, enabling you to carry out your daily accounts administration
and management reporting tasks without leaving the Office
environment.
Your Outlook Today screen can be configured to display vital
accounts information and functionality - for example, the purchase
invoice authorisation option gives you a personalised list of your
outstanding invoices and the power to approve or reject them; all
within a pop-up window, embedded into Outlook Today.
You can authorise purchase invoices, post recurring journals,
view your top 10 customers or top 10 products and much more.
Attach & retrieve documents (including e-mail)
Electronic documents can be attached directly to accounts
records, from within Microsoft Office. In the case of in-bound
emails, you can establish rules automatically filtering and
attaching correspondence to your customer, supplier and prospect
files - bringing the ideal of the 'paperless office' another step
closer.
You can also view all the documents held in your solution
without leaving MS Office: for example, if you are working in Word,
you can display all the Word files associated with your chosen
record. This provides instant, companywide access to past
correspondence, and enables you to reference, duplicate and revise
previous documents when issuing new correspondence.
'Quick find' search
You can search your entire database without leaving MS Office.
For example, if you are working in Outlook when an e-mail is
received from 'J. Jones & Sons' you can instantly and
simultaneously interrogate your sales and purchase ledgers (and
prospect records) for a company of that name, while remaining in
Outlook. Search results are displayed in a pop-up window and
records can be investigated in further detail by clicking on the
attached Smart Tag links.
Further information:
Free guide - The case for new financials
It can be tricky to find both the time and inclination to build a business case. This guide by business expert Mike Holmes will help you step back from daily frustrations, providing an easy-to-follow methodology that will help you build business-wide confidence in your proposal.
Find out more »
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