Simple cost and WIP analysis

All standard methods for WIP calculation are catered for. In-built workflow ensures that every transaction, from purchase orders, invoices and journals to online timesheets and credit card expenses, is reflected in the most complete and recent view of your actual and committed costs.

Compulsory costing

Tighten your grip on projects and budgets even further. This feature allows you to apply costing controls across the entire system, in which case every selected transaction type (including sales and purchase orders, stock movements and VAT journals) must be updated to a specific project or projects.  Alternatively, you can limit this feature to specific analysis codes. In either case, allocation is carried out on a line-by-line basis. 

Expense types

Subsistence claims, floats, car mileage records (with variable reimbursement rates), home broadband, VAT liability... every expense is easily captured and updated to the cost of your project, ensuring there's no surprises when the job is billed. Expense forms can be configured to your precise needs and entered online, so that everyone within your organisation, whether remote or office-based, can enter prompt and detailed claims that pass immediately for cost approval and processing.

Credit Cards

Credit card statements are imported electronically (with no re-keying) and converted into a voucher for appropriate approval. The authoriser can choose to classify the expense by type and project information for detailed cost analysis.

Actual and committed costs

Purchase orders, if allocated to projects as they are entered, will immediately update the relevant project with a committed cost. The value of the order is included in the comparison to budget. As purchase invoices are matched to the order committed, values are reduced and the corresponding actual values are increased.

Stock/project allocation

Stock can be allocated to individual projects. These bookings reduce the free stock available elsewhere in the system and can be included on sales invoices to the customer.

Authorisation workflow

Set up as many levels of authorisation necessary to suit the needs of your company. Smaller organisations may choose to bypass this option while others may need approvals to be routed through several departments and functions. Alerts delivered via email or SMS advise your approvers when cost authorisations are required and guide them through the approval process.

WIP and update to nominal ledger

Work in progress values are continuously re-calculated within each project and the nominal ledger. Every cost and income transaction updates the entire system as it is posted. Cost transactions that cannot be invoiced are removed from work in progress, to be analysed as extra or unrecoverable costs.

Further information:

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