Capture all time-based activity

Whatever your method for capturing time-based activity on your project, we have a timesheet to fit. Data can be fed into hand-held PDAs, entered online, into a spreadsheet or any industry-specific application and transferred seamlessly into a workflow, incurring all the necessary checks and authorisations before automatically updating the project costing system and payroll.

Units of time

Time can be booked in the following formats:

• Start time to finish time (calculates hours and minutes)
• Number of hours and minutes (calculates minutes if necessary)
• Number of units of time (can refer to blocks of minutes or fractions of an hour and calculate units or minutes as necessary).

Flexible formats

We provide comprehensive project timesheet functionality, but data can be brokered in from any of your existing 'clocking' applications. Timesheets can be tuned to meet the specific needs of a project or team and multiple formats can be used concurrently. Rules are easy to define and set up to streamline the data entry and data capture process or enforce the type and/or quantity of time booked. One timesheet may be specific to a project while another is specific to an individual or team of staff.

If an individual has responsibility for time recording of multiple resources we have a specific site timesheet feature to accommodate this. Multiple resources with associated cost and revenue rates can be pre-populated to the timesheet while retaining flexibility for anomalies.Contract timesheets are specifically designed for agencies, umbrella organisations and associated payroll services companies. This variant enables you to assign internal or external staff to specific contracts with specific pay rates, billing rates, frequencies and durations.

Workflow, authorisation & alerts

We can configure authorisation procedures for timesheets and expense claims to suit your business and the various sizes of project that you manage. For example, you may decide that small projects need one level of authorisation while others need to be routed through various managers and departments. Optional alerts sent via email or SMS or embedded within Outlook Today ensure that your staff know exactly when an authorisation is required. The alert takes you directly to the specific project timesheet or expense for a quick and effective decision to be made.

Payroll integration

Timesheets can be uploaded to the payroll to calculate, or add to, staff payslip information. Any NI costs associated with timesheets can be pulled through from the payroll and fed back into the project via the costing module. Payroll calculates PAYE deductions; prints payslips and provide a wealth of statistical information.

Integration with iPhone - My Timesheets

In today's fast-moving world, we're on the go more than ever. That's why we've developed Access Mobile. This unique app lets staff/managers view, enter and submit timesheets on the go, with tight links to your Access system to give you all the information you need in one place. Pre-configured lists let you quickly look up the correct project/cost codes while all your values are added up automatically to save time and increase accuracy. Existing timesheets can be quickly duplicated and edited to further speed up data entry and you can also add notes to complete your submission.

Further information:

• Download a case study
• Contact us