Budgetary controls & milestones

Budget control can be set for costs and revenues at cost centre and project level for flexibility and passed through stakeholder signoff prior to going live. To facilitate logical planning and control, milestones can be set at any stage while weekly and monthly budgetary analysis enables you to take early remedial action on over-spending and under-billing.

Setting budgets

Cost budgets can be entered as a series of transactions or as round sum values at cost centre level. They can be revised and amended (up or down) at any time. The system keeps track of the original budget, all revisions and the current latest version. Sales budgets are entered in the same manner as transactions - by round sum amounts or by detail - which enables you to keep track and account for under-billing.

Weekly and monthly profiling

Both sales and purchase budgets can be profiled weekly and monthly, making it easier to monitor and compare project to date numbers. Projects can span financial years and follow a budget cycle that is specific to the project rather than fiscal or calendar years.

Allocating milestones

This facility facilitates logical project planning and enables your project managers to keep on top of deliverables. You can create unlimited project milestones and statuses within the software for total flexibility and allocate target dates or values at both cost centre and project level. Milestones can be allocated to individual staff with automatic alerts to ensure people know when and what action is required.

Project reporting

A complete range of flexible reports, drill down and alerts warn when any budget at any level is likely to be breached and provide full comparisons of actual and committed sales and purchase transactions to whichever budget (original or current) you wish to examine.

Flexible sign-off

You can set your own rules for authorisation and sign off for budgets and transactions posted against budgets. Further rules can dictate the circumstances under which alerts are raised for under or over performance. Flexible workflow tools enable you to fit an approval process to your exact needs. For example, you could specify responsibilities for origination, endorsement, editing and final sign-off.

Further information:

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