Asset manager
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Asset manager
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This powerful asset manager tool provides a precise breakdown of
the lifecycle of every asset in your system. Depreciation, disposal
and revaluation history are handled automatically while details
such as maintenance costs and insurance valuations are easy to
track.
Asset lifecycle at-a-glance
When assets are valued, it is important to have a precise
breakdown of the life cycle of events. With our asset manager
software you can record all depreciation, disposal and revaluation
history associated with each individual asset in the system. This
information is presented in easy to use summary screens that show
at a glance the value of an asset in the current year and a history
for all previous years that the asset has been in existence.
Saving you time
The software depreciates your company's assets automatically and
enables you to track other details such as maintenance and service
costs. The nominal ledger is instantly updated following the
calculation of monthly depreciation and revaluations and nominal
ledger journals are created seamlessly for you. In addition, new
acquisitions can be added to the register at any time selectively
from the purchase ledger.
Manage valuations with ease
The in-built diary facility will ensure that important dates do
not get overlooked. For example you can see instantly whether an
asset is under or over insured, track MOT and service dates and
much more.
Improve efficiency - linked assets
Asset Linking ensures related assets are reported together,
making the process of managing your company's fixed asset register
extremely easy.
All changes to an asset regarding depreciation, additions,
disposals and revaluations are tracked with a full audit history.
Asset duplication ensures conformity in the information entered
against multiple assets.
Automated asset numbering and customisable bar code labels
assist with the control of large numbers while location and
ownership tracking ensure a true representation in your asset
register.
Traceable and auditable
With a huge range of detailed reports and powerful drill down
facilities, it's so easy to trace transactions from the lifetime of
your system in the asset manager software.
Unlimited analysis
A detailed record is maintained for each asset with provision to
record serial number, barcode, supplier details, location or owner
of each asset, and much more.
Assets can be associated with a department or owner, and
classified within user-definable categories such as finance,
vehicle, plant, building and office equipment registers. Each
category has a depreciation frequency associated to it and a
default number of years to depreciate.
Nominal accounts
Nominal account detail can be recorded system wide, against
asset categories or at individual asset level. The software allows
all assets to be depreciated, with or without a residual value, and
they can be disposed of, or added to, at anytime.
Instant retrieval of historical information
All transactions are permanently recorded within an audit trail so a
detailed and precise breakdown of an asset's history is always
known. The information is presented in easy to use summary cards
that show the current value of an asset (as well as values in all
previous years) at the click of a button.
Manage large number of assets
Companies with a large number of assets to manage will save
valuable time using asset manager features such as the mass
disposal and asset duplication.
Make informed decisions
You can store virtually limitless information for each asset
including photos and any associated documentation. The equipment
database in the software acts as an additional information
source. Non-capital items and detail relating to those items
can be recorded about an asset and tracked centrally, eliminating
the need for several databases.
For example, when computer hardware is held in the asset
register for depreciation, details of the software that it runs can
be held in the equipment database. This may include related
licence dates, supplier details, and maintenance information.
Detailed information on all items valuable to your organisation,
both capitalised and expensed, can be accessed. This facilitates
decision making when it is not possible to view or physically
review each asset at the time decisions must be made.
Flexible reporting
The powerful reporting function allows the production of a full
range of regular reports using flexible user defined
criteria. Reporting definitions enable you to configure
sorting, grouping, sub-totals, and filtering in the reports you
require. An ad-hoc report writer provides the facility to generate
custom reports.
Management functions
Effective use of this facility can save you enormous amounts of
time in producing your asset-related management statements. Within
the asset manager software you can report on current or past period
transactions, define different summary views and produce the lead
schedule needed for statutory annual accounts.
Depreciation forecasting
Depreciation forecasting assists in the preparation of future
budgets by enabling forward-looking snapshots of an asset or a
group of assets to be developed.
Asset management for non-accounts users
Two-way data exchange between the software and Excel has
provides non-technical users with a very powerful tool for directly
transferring data into spreadsheets. Non-auditable data can be
transferred into Excel, manipulated and written back while
time-consuming tasks, such as reorganising locations or updating
renewal dates, can be carried out on large numbers of assets and
also immediately written back.
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