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Smart rota software that saves you time
Our staff rota software aims to provide a return on investment through optimised scheduling, reduced operational costs, and more cost-effective shift management. Using good rostering practice, it makes time consuming rota scheduling tasks a thing of the past. Find out how our rota system can support your business, to save you valuable time and money.
Rota management software key features
- Automated rostering solutions that work on any phone or device - Android and iOS compatible
- 24/7 self-service, shift swapping and notifications
- Integration with payroll, absence and time management systems – move on from siloed, legacy systems to cloud-based rostering software
- Real-time view of planned and actual costs vs your budget in hours or monetary value and with configurable validation rules, to help manage the cost of rosters
- Intelligent scheduling of working hours in line with organisational priorities, matching staffing levels to business demand
Day Lewis Pharmacy success story
The company wanted to improve operational workforce management, and allow the operations team to fill any uncovered shifts quicker and more cost effectively, whilst ensuring the necessary compliance.
“There has been a great reaction from the team since seeing the mobile app as it looks like an amazing product that will make lives significantly easier,”
Sam Patel, Executive Director, Day Lewis Pharmacy.
Speak to an expert about your rota system needs
Smart rota software, built for your business
If managers are spending too much time on rostering, our staff rota software can simplify the process and help to:
- Reduce admin time spent on managing shift patterns with auto-scheduling
- Quickly and easily understand shift costs and report on key analytics
- Work out rota costs in advance and link them directly to payroll to set the correct rate of pay for future rotas
- Predict unplanned absences so you can staff accordingly
- Configure your rotas to match your complex business needs i.e. part-time and full time or agency staff
- Have real-time visibility of what’s going on with your rota as your workforce make collaborative shift swaps
- Stay compliant with all working time regulations
Rota software is a part of our extensive HR suite
Our HR and payroll software consists of lots of different modules, from recruitment and onboarding to workforce management, pay, performance, learning and development and engagement. Choose the ideal HR solution tailored to your business size to get started.
HR software for small businesses
Access PeopleHR
Designed for businesses with up to 250 employees, including startups.
HR software for medium to large businesses
Access PeopleXD
Designed for businesses with 250 employees or more.
Benefits of our rota and rostering software
Rota management software helps you accurately balance staffing levels with forecasted demand to ensure the right employees are assigned to the right tasks at the right times, whilst adhering to company policies and regulations.
Save time and ensure total compliance
Automated rota scheduling helps reduce time spent managing and maintaining rosters and manually checking staff availability. Auto scheduling helps balance staffing demand, skill sets and budget, whilst automatic alerts of understaffing and validation of required skills ensures you remain compliant with regulations such as the Working Time Act, 1998, and break entitlements.
Get the right skills in the right place for optimum productivity
Automated scheduling software enables managers to easily plan and meet future business staffing demands. Your team can fill empty shifts quickly, find the appropriate replacement when someone calls in sick, and learn instantly when under or over staffing has occurred.
You can build and validate your staffing schedules days, weeks or months in advance - ensuring you have the right people for the job, where and when they’re needed.
Easily track and balance rostering costs
Under or overstaffing can have a detrimental impact on your business, particularly when it comes to your budget. With our rota system, you can easily compare your planned rostering costs with actual attendance, as well as by team and time period, ensuring you’re always operating within your staffing budgets.
A better employee experience
With Access rota scheduling software, you can give your people a better work-life balance with the ability to view their schedules weeks or months in advance. Increase employee engagement with greater self-service: employees can submit their availability, swap shifts with eligible team members, accept uncovered or additional shifts and book time off. Whilst you have peace of mind that shift allocation has been fair and compliant with working time directives.
Talk to one of our experts about our rota scheduling software
Integrate your rota software with HR and Payroll
Integrating your rota software with absence management systems, payroll software and wider HR solutions gives you a holistic view of your workforce.
Showing you everything from who's available and on shift, to the training they may require and salary costs.
Stay on top of staff holiday booking
By integrating your rota and absence management tools you can dramatically reduce the amounts of calls, emails, and texts to try and arrange cover when someone calls in sick or takes a last-minute holiday.
Sync with your payroll
Massively reduce the time it takes to process employee hours and seamlessly transfer accurate data to payroll.
Proud to be working with 13,000+ organisations in the UK and Ireland
“Although our principle driver for a move of HR and payroll software and services was a financial one, the results of this change have far surpassed simply a monetary value.”
"The support we received from the Access People Project Team throughout the entire project has been fantastic… It would be challenging enough under normal circumstances but to do this during the pandemic is a huge achievement."
“Access People was the only provider we spoke to that could give us an end-to-end, secure, cloud-based HR and Payroll solution that works on any device, allowing us to transact and transform all on one platform. We can now go from roster to time and attendance, pay deductions, payment and beyond in one system.”
“The feedback we have received so far has been very positive and employees generally feel happier that we have made a difference to their working day. Commercially we will achieve the return on investment in two years. However, in real terms the hours saved for each manager are significant.”
“The ability to centralise a number of siloed systems had a profound impact on the effectiveness and efficiency of our HR team - especially as a multinational conglomerate. After the project, we saw significant improvements in key areas of the business, like employee retention and GDPR compliance.”
Rota scheduling software FAQ's
What is rota software?
Smart rota software helps automate time-consuming rostering tasks, reducing admin time spent on managing shifts and busy staffing schedules. You can even ensure integration with your payroll software to ensure the correct rate of pay is automatically set for future rotas.
What does rota software do?
Rota software helps you to:
- Match your staffing levels to business demand
- Easily understand your shift costs at a glance and manage the cost of your rosters
- Configure rotas for various contract types such as full or part-time or agency
- Let employees view their schedules on the go and make shift swaps themselves
- Get real-time visibility of changes to your rota and any challenge areas to focus on to ensure you’re appropriately staffed
- Report on key scheduling statistics to more easily manage your rostering in future
- Stay compliant with working time regulations
- Integrate with other HR software like absence and time management systems for a wider view of your people data, helping you to set future strategy
Why is employee scheduling important?
Employee scheduling is a vital aspect of HR management and has several benefits, including:
- Effective staffing: making sure you have enough staff to get the job done efficiently.
- Cost control: Scheduling employees properly helps control labour costs, reduce overtime and unproductive hours.
- Increased productivity: the right scheduling can improve employee morale, reduce stress and boost productivity.
- Remain compliant: effective scheduling will ensure businesses follow the most up to date laws and legislation, including overtime and minimum wage regulations.
- Work-life balance: fair and consistent scheduling can enhance work-life balance and reduce turnover.
Need a shift rota planner to effortlessly organise your labour? Contact us.
What industries use rota software?
Businesses across almost every sector leverage rota software to streamline scheduling, save time and optimise staff costs. These industries include: healthcare and care homes, hospitality and retail, cleaning businesses, security guards, and those in the charity sector.
Transform your HR and Payroll with PeopleXD
If you're looking to transform your HCM suite with a tool that encompasses all of your HR and payroll needs in one place, look no further than PeopleXD. PeopleXD is an end-to-end HR and payroll software solution that can transform your people strategy while giving you absolute freedom and flexibility to adapt. It provides a fully integrated suite of payroll, workforce management, digital learning, talent management, recruitment, and HR analytics software.
